Administrative Assistant

Job Posting End Date 07-21-2026 Please note the job posting will close on the day before the posting end date. Job Summary Responsible for performing administrative support duties within the assigned area. Responsibilities are specific to the organizational unit (i.e. region, district, department, plant, etc.) Job Description What you’ll do: ESSENTIAL JOB FUNCTIONS Major responsibilities: under immediate supervision, perform basic, routine administrative duties, following well defined, standard procedures, assist with document processing, assist in compiling special reports and request information from other areas, assist in filing and retrieval of information in both hard copy and electronic formats, answer telephone, take messages, communicate via electronic mail as necessary, receive and distribute incoming and outgoing mail, use keyboard (computer/typewriter) to enter data, perform calculations and/or retrieve information, operate a wide variety of electronic and mechanical office equipment. Communication and interpersonal skills: Listen to and understand written and verbal instruction. Communicate effectively with co-workers and other employees and/or customers outside work area. Answers phone calls clearly and with a friendly, helpful tone. Records messages accurately with appropriate information. Works effectively and productively with others. Actively helps others with assignments as necessary to maintain department productivity. Customer focus: Answers customer questions but knows when it is appropriate to refer questions or issues to others. Actively learns the function of the department and each employee responsibility to assist customers more effectively. Exhibits concern and sensitivity to others. Problem solving and initiative: Apply basic education and training in job responsibilities and assignments. Asks questions when unsure of how to handle an assignment and demonstrates ability and initiative to handle assignments beyond the basic, routine level. Computer skills needed: Inputs employee payroll information into Workday and supports payroll processing activities to ensure accuracy and timeliness. Utilizes Microsoft Office Suite, including Excel, Word, Outlook, and PowerPoint, to prepare reports, maintain records, and support administrative functions. Processes and enters vendor invoices, maintains invoice records, and assists with accounts payable activities. What we’re looking for: Minimum requirements for SG 03 Administrative Assistant: Education requirements are listed below: High school or GED Work Experience requirement listed below: Six-nine months of post-high school experience in learning and utilizing administrative office procedures, practices and equipment (i.e. business English, grammar, spelling, punctuation, letter writing, telephone technique) desirable. Must possess the ability to organize data and processes and communicate effectively, both orally and in writing. Displays good analytical and problem-solving skills Demonstrated proficiency with computers and the use of office-oriented software products What you’ll get: SG 03 Administrative Assistant pay starting between $22.14/hour and $27.68/hour. In addition to competitive compensation, AEP offers a unique comprehensive benefits package that aims to support and enhance the overall well-being of our employees. At AEP, we’re more than just an energy company — we’re a team of dedicated professionals committed to delivering safe, reliable, and innovative energy solutions. Guided by our mission to put the customer first, we strive to exceed expectations by listening, responding, and continuously improving the way we serve our communities. If you're passionate about making a meaningful impact and being part of a forward-thinking organization, this is the company for you! Compensation Data Compensation Grade: Compensation Range: $22.14 - $27.67 The Physical Demand Level for this job is: S – Sedentary Work: Exerting up to 10 pounds of force occasionally (Occasionally: activity or condition exists up to 1/3 of the time) and/or a negligible amount of force frequently. (Frequently: activity or condition exists from 1/3 to 2/3 of the time) to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time but may involve walking or standing for brief periods of time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met. Hear about it first! Get job alerts by email. Log in to your Candidate Home Account today! If you don't have an account, you can create one. It is hereby reaffirmed that it is the policy of American Electric Power (AEP) to provide Equal Employment Opportunity in all respects of the employer-employee relationship including recruiting, hiring, upgrading and promotion, conditions and privileges of employment, company sponsored training programs, educational assistance, social and recreational programs, compensation, benefits, transfers, discipline, layoffs and termination of employment to all employees and applicants without discrimination because of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, veteran or military status, disability, genetic information, or any other basis prohibited by applicable law. When required by law, we might record certain information or applicants for employment may be invited to voluntarily disclose protected characteristics. At American Electric Power, we provide more than electricity to our millions of customers - we energize possibilities. We're redefining the future of energy by reducing our carbon footprint, empowering the communities we serve and building an engaged, talented workforce. All while delivering the reliable service our customers expect. It’s an exciting time in the energy industry. Are you ready to be part of it? We’re looking for team members to help create the grid of the future. Learn more about our commitment to creating a supportive, inclusive work culture that values different experiences.