Legal Financial Operations & Trust Accounting Specialist

Job Description

Job Description

Legal Financial Operations & Trust Accounting Specialist Company: HireNow Staffing (Direct Placement Partner) HireNow Snapshot HireNow Staffing is actively recruiting a Legal Financial Operations & Trust Accounting Specialist to join one of our valued client partners. This full-time opportunity is ideal for an experienced accounting professional with a proven background supporting insurance defense or litigation-focused law firms. The successful candidate will oversee day-to-day financial operations, legal billing, trust accounting, financial reporting, and strategic financial support while partnering closely with firm leadership. This position requires an accounting professional who combines exceptional analytical abilities with a thorough understanding of legal accounting practices, financial controls, escrow management, and operational excellence. Candidates must demonstrate leadership, accuracy, discretion, and the ability to manage multiple priorities within a deadline-driven legal environment. Key Responsibilities

• Manage the firm's day-to-day accounting operations, ensuring accuracy and regulatory compliance.
• Prepare and analyze financial statements, general ledger reports, attorney productivity reports, and operational financial summaries.
• Coordinate monthly, quarterly, and annual financial close activities.
• Reconcile operating accounts, trust accounts, and escrow accounts.
• Oversee legal billing operations while supporting billing accuracy and workflow improvements.
• Manage accounts payable, accounts receivable, vendor payments, and client collections.
• Partner with attorneys and firm leadership regarding billing practices, financial reporting, and operational planning.
• Support payroll coordination, bonus reporting, budgeting, and cash flow analysis.
• Maintain financial records in accordance with GAAP and internal accounting controls.
• Identify opportunities to improve financial processes, reporting efficiency, and operational performance.

Required Qualifications

• Bachelor's degree in accounting, Finance, or a closely related discipline.
• Minimum five years of accounting experience within an insurance defense law firm is required.
• Advanced proficiency with QuickBooks .
• Working knowledge of Clio Manage .
• Strong understanding of Generally Accepted Accounting Principles (GAAP).
• Experience managing legal billing, escrow accounting, trust accounting, accounts payable, and accounts receivable.
• Strong financial reporting and analytical skills.
• Excellent organizational, communication, and leadership abilities.
• Advanced Microsoft Office proficiency, including Excel.
• Must currently reside within the United States.
• U.S. citizens only.

Preferred Qualifications

• Experience supervising accounting or billing personnel.
• Strong background in financial planning, budgeting, and operational analysis.
• Experience supporting law firm leadership with strategic financial reporting.
• Knowledge of legal timekeeping, attorney billing, and client trust accounting.
• Payroll administration experience.
• CPA designation or CPA candidacy is preferred but not required.
• Stable employment history demonstrating continued professional growth and increasing financial responsibility.

HireNow Package

• Compensation: $115,000–$165,000 USD annually , based on experience, plus bonus eligibility.
• Benefits: Comprehensive medical, vision, and life insurance; 401(k) with employer match available after one month ; generous paid time off; bonus eligibility; professional development opportunities; and additional employer-sponsored benefits.
• Employment Type: Full-Time, Direct Hire.
• Schedule: Standard business hours with flexibility to support month-end and year-end financial reporting.
• Work Location: Remote (New York, NY – Midtown Manhattan-based position). Candidates must reside within the United States and be authorized to work without sponsorship.
• Hiring Need: 1 Position.

HireNow Checklist HireNow Staffing is recruiting a Legal Financial Operations & Trust Accounting Specialist who demonstrates the following:

• Possesses at least five years of successful accounting experience within an insurance defense law firm.
• Demonstrates advanced knowledge of legal accounting, trust accounting, escrow reconciliation, and financial reporting.
• Has strong QuickBooks and Clio Manage experience.
• Excels in legal billing operations, financial analysis, and operational reporting.
• Effectively partners with attorneys, firm leadership, and administrative teams.
• Demonstrates exceptional organization, accuracy, and financial integrity.
• Resides within the United States and meets all employment eligibility requirements.
• Meets all required qualifications while demonstrating multiple preferred qualifications.

HireNow Standout Candidates Candidates will receive the strongest consideration if they demonstrate:

• Extensive insurance defense law firm accounting experience.
• Strong leadership overseeing legal accounting or billing operations.
• Advanced financial analysis and budgeting expertise.
• Exceptional knowledge of trust accounting compliance and legal financial controls.
• Experience supporting executive leadership with strategic financial decision-making.
• Strong process improvement and operational efficiency accomplishments.
• Stable employment history demonstrating continued career progression and increasing financial responsibility.

HireNow Disqualifiers The following will prevent candidates from moving forward in the hiring process:

• Jumpy resumes will not be accepted or interviewed.
• No insurance defense law firm accounting experience.
• Less than five years of relevant legal accounting experience.
• Limited QuickBooks or Clio Manage proficiency.
• Poor communication, organization, or financial reporting abilities.
• Applicants requiring visa sponsorship or work authorization assistance.
• Applicants who do not currently reside within the United States.
• Candidates who do not meet the core qualifications required for this position.

HireNow Staffing Disclaimer HireNow Staffing is acting as a direct placement partner for this Legal Financial Operations & Trust Accounting Specialist opportunity. All candidate information is handled confidentially and evaluated against defined requirements. This job description outlines the general scope of responsibilities and qualifications. Duties may evolve based on client needs and business growth. Only candidates meeting the core qualifications will be considered for interview. Client-specific information will be shared only with qualified candidates during the interview process. -page.com/hirenow-staffing-inc/job/W34VY576