Project Manager

Responsibilities Serve as the primary internal point of contact for project-related information. Coordinate meetings between the Company’s internal departments, consultants, and senior project manager. Ensure timely communication of project updates to internal departments (e.g., operations, finance, IT, HR). Track and follow up on action items, decisions, and approvals required from the Company. Maintain organized project files, contracts, drawings, permits, correspondence, and change documents. Track and log RFIs, submittals, shop drawings, and change notices provided by the general contractor. Support the preparation of internal reports, management updates, and board presentations. Assist with maintaining an audit‑ready project documentation library. Coordinate with Finance on budget updates, cost forecasting, and expenditure tracking. Support procurement of the company‑supplied items (e.g., furniture, equipment, IT systems). Track delivery and installation of all owner‑supplied materials. Track project schedule milestones and communicate key dates internally. Monitor contractor’s progress reports and highlight schedule concerns to the Project Manager or Company’s Rep. Assist with aligning internal readiness tasks (move‑in planning, operational preparations, training). Assist in coordinating commissioning, training, and handover of building systems to operations teams. Track close‑out documents including warranties, manuals, as‑built drawings, and maintenance schedules. Support planning and coordination of move‑in activities. Provide weekly or monthly internal project status summaries. Maintain updated logs (RFIs, change orders, submittals, decision logs, procurement items). Record internal meeting minutes and action item trackers. Prepare Finance coordination documents (invoice reviews, cost tracking sheets). Develop move‑in and handover coordination plans. Complete project documentation archive at project close‑out. Maintain clear and timely communication among all stakeholders. Ensure accurate and organized documentation. Demonstrate proactive follow‑up on outstanding issues. Support decision‑making by providing timely information to leadership. Uphold the owner’s interests throughout the project. Lead the project from initiation through design, construction, commissioning, and close‑out phases. Project completion expected in Q1 2028. Requirements Bachelor’s degree in Construction Management, Civil Engineering, Architecture, or a related field (or equivalent combination of education and experience). Minimum 5 years of experience managing commercial, industrial, and/or large‑scale residential construction projects. Proven experience overseeing projects from pre‑construction through closeout. Demonstrated experience managing project schedules, budgets and cost controls, subcontractors and vendors, and change orders and RFIs. Strong budgeting, forecasting, and cost‑control skills. Proficiency in MS Office required; project management software a plus. Excellent verbal and written communication and presentation skills. Strong organizational, problem‑solving, and decision‑making skills. Attention to detail and a proactive work ethic. Ability to work effectively with owners, architects, engineers, and inspectors. #J-18808-Ljbffr