Human Resources Specialist

Job Description

Job Description

Job Title: Human Resources Specialist / HRIS Specialist

Job Description

The Human Resources Specialist / HRIS Specialist plays a key operational role within a collaborative HR team, focusing primarily on day-to-day administration of the Human Resources Information System (HRIS). Working under general supervision, this position provides advanced and complex clerical and administrative support to HR Generalists and the broader HR function, including data entry, onboarding, recruitment support, leave of absence administration, and company policy administration. The specialist serves as a first point of contact for HR-related inquiries across the organization and helps maintain accurate employee records while ensuring strict confidentiality.

Responsibilities

• Administer the HRIS on a day-to-day basis, ensuring accurate data entry, maintenance, and system updates.
• Handle complex administrative duties to support HR Generalists, including generating reports, preparing job descriptions, posting recruitment advertisements, and processing leaves of absence.
• Maintain internal employee files and training records, including personnel changes such as transfers, terminations, promotions, and other data updates.
• Administer temporary employee processes, including auditing records, supporting orientations, and ensuring accurate documentation.
• Support new hire onboarding and orientation activities, helping to ensure a smooth transition for employees joining the organization.
• Support exit interviews and related offboarding processes, maintaining accurate records and documentation.
• Serve as the first point of contact for HR-related inquiries across the organization and perform research to respond to employee questions and requests.
• Ensure strict confidentiality of all HR-related information, including potential exposure to HIPAA-related employee data.
• Assist with company policy administration and HR documentation as needed.
• Generate and analyze HR-related reports using advanced Excel functions, presenting data in a clear and usable format for HR leadership.
• Collaborate with HR team members to streamline HR processes and support continuous improvement in HR operations.
• Perform any other related HR administrative and clerical duties as required or assigned, adapting to changing priorities and needs.
• Comply with applicable US export control regulations (ITAR/EAR) in handling information and performing job duties.

Essential Skills

• High school diploma required; college degree preferred.
• Minimum of 4 years of human resources-related experience and/or training, including internships.
• Proficiency in HRIS platforms, with experience in UKG strongly preferred.
• Advanced Microsoft Excel skills, including proficiency with pivot tables, VLOOKUP, XLOOKUP, bar graphs, and pie charts.
• Strong human resources administration experience, including onboarding, employee records management, data entry, recruiting support, and HR support functions.
• Exceptional organizational skills with the ability to manage multiple tasks and maintain accurate records.
• Familiarity with state and federal employment law sufficient to support HR compliance activities.
• Demonstrated ability to maintain strict confidentiality of all HR-related information, including potential exposure to HIPAA data.
• Strong verbal and written communication skills, with the ability to interact professionally with employees at all levels.
• Ability to sit regularly and to stand and walk frequently, and to occasionally lift and move up to 10 pounds.
• Ability to meet the physical and visual requirements of the role, including close and distance vision.
• Must be a US person within the meaning of US export control regulations (ITAR/EAR).

Additional Skills & Qualifications

• College degree in human resources, business, or a related field preferred.
• HR certification courses or Professional in Human Resources (PHR) certification preferred but not required.
• Experience with UKG HRIS strongly preferred.
• Knowledge of state and federal employment law considered a plus.
• Expirience in a manufacturing environment is beneficial.
• Familiarity with HIPAA and handling sensitive employee information is advantageous.
• Demonstrated ability to streamline processes and support system improvements with patience and attention to detail.
• Adaptable, outgoing, and collaborative working style, with the ability to thrive in a dynamic environment.
• Experience generating HR reports and supporting HR Generalists with complex administrative tasks.

This is a Contract to Hire position based out of San Diego, CA.

The pay range for this position is $27.00 - $34.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in San Diego,CA.

This position is anticipated to close on Aug 17, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on ziprecruiter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.