Procurement Associate

Job Description Position Title: Procurement Associate **Civil service exam MAY be required in the future.** The Agency You’ll Join: In November 2022, New York City voters overwhelmingly approved three ballot proposals that put racial equity and justice at the heart of city government, including the NYC Commission on Racial Equity (NYC CORE). The first of its kind in the nation, the NYC Commission on Racial Equity is an independent 15-member commission responsible for engaging diverse communities to guide and assess the City’s racial equity planning process. NYC CORE provides accountability for New Yorkers, regularly evaluating the City’s progress on its racial requirements and goals. NYC CORE will be composed of diverse New Yorkers with equity expertise and/or relevant lived experience, serving as a conduit to bring historically excluded communities and voices into government decision-making. The Team You’ll Work With: NYC CORE is an independent commission to hold the NYC government accountable to advance racial equity in government operations and to increase community voice in government decision-making. The Chair & Executive Director is jointly appointed by the Mayor and the New York City Council Speaker. Other NYC CORE commissioners are appointed by the Mayor, City Council Speaker, City Comptroller, and Public Advocate. The Commission's staff is responsible for executing the Commission's day-to-day mission and setting its path to success. NYC CORE team takes the vision of the Chair & Executive Director and the Commissioners and translates it into action strategies and plans that implement accountability for racial equity in the city. Like the Commission itself, the Commission’s staff aims to be representative of New Yorkers from all communities and walks of life. Staff bring an accountability mindset to their work, ensuring they collaborate with city agencies and voice public concerns. The Problems You’ll Solve The Procurement Associate reports directly to the Senior Fiscal Associate / Agency Chief Contracting Officer and Operations and Administration Unit.

RESPONSIBILITIES

• Obtain price quotes for goods and services, assist in gathering and researching information from vendors.
• Prepare documentation for solicitation of goods and services; checking specifications for adequacy; analyzing bids and proposals for fair and reasonable pricing and/or responsiveness; and assessing whether bidders are responsible.
• Manage assigned procurements throughout the lifecycle, under supervision and approval of the ACCO or procurement supervisor, including but not limited to Micro purchases, 5+10 Small Purchases, M/WBE Noncompetitive Small Purchases, and Intergovernmental Purchases.
• Process assigned procurements through solicitation, evaluation, award, encumbrance, registration when required, written authorization and closeout.
• Analyze and process assigned payment requests; including ensuring invoice information and its associated purchase orders align and that payments made is in accordance with budget allocations and fiscal year delivery periods.
• Draft, finalize and submit all procurement public notices to various publication platforms.
• Reviewing purchasing requisitions and procurement documents.
• Support negotiations of prices and terms with vendors.
• Provide vendors with written purchase orders, notices to proceed or other authorization only after all required internal and external approvals have been obtained.
• Serve as liaison with and between agency end users, vendors, and oversight agencies.
• Maintain and update procurement status reports and databases.
• Utilize FMS and other City information systems to prepare contracts for registration, including conducting responsibility determinations, ensuring vendor registration in required data systems, coordinating contract execution, and securing required approvals.
• Provide cross-functional administrative and operational support to the Operations and Administration Unit, including compliance tracking, recordkeeping, document preparation, reporting, project coordination, responding to information requests and assisting with special projects and process improvements.
• Create an effective and collaborative work environment that supports innovation and excellence while centering community voice.
• Embeds DEI and racial equity practices and tools into the everyday functioning of the Commission.
• Other duties as assigned.

About You

• 2 or more years’ experience in procurement, purchasing, contract administration, accounts payable, and vendor management.
• Knowledge of or demonstrated interest in New York City procurement.
• Experience with New York City Financial Management Systems (FMS) or other procurement systems.
• Great verbal and written communication skills; with experience communicating effectively with stakeholders at various organizational levels.
• You are proactive, curious, receptive to feedback and eager to learn. You take initiative to build your knowledge, develop new skills, and become proficient in unfamiliar systems, policies, and procedures.
• Excellent organizational and time-management skills, including the ability to take initiative, problem solving, balance competing priorities, work independently, pay close attention to detail, meet deadlines, and work well under pressure.
• Strong proficiency with Microsoft Office.
• Commitment to integrity, confidentiality, equitable procurement, customer service and responsible stewardship of public funds.
• Commitment to racial equity and are seeking a values-aligned role that involves significant creativity and challenge.
• Community organizing and engagement or customer service management experience.
• Demonstrated commitment, competency and strong familiarity with issues affecting Black, Indigenous, Latinx, Asian, Middle Eastern, or Pacific Islander communities in New York City, or other marginalized groups
• Background of living in, working within, or growing up as a member of communities facing historical oppression will contribute to your ability to guide the planning process.

Salary The NYC Commission on Racial Equity’s compensation package includes a market competitive salary and exceptional benefits. Our cash compensation for this role is $80,000. Final offers may vary from the amount listed based on candidate experience and expertise, and other factors. Public Service Loan Forgiveness As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at Residency Requirement New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview. Equal Opportunity | Diversity Equity & Inclusion Statement The NYC Commission on Racial Equity is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy. The NYC Commission upholds diversity in backgrounds and in experiences that is reflective of the city it serves. Applicants of all backgrounds are strongly encouraged and welcome to apply. If you are an individual with a disability or a veteran with a disability, you may request a reasonable accommodation if you are unable or limited in your ability to access job openings or apply for a job on this site as a result of your disability. Please contact [email protected] for requests. How to Apply Please upload a copy of your resume, a cover letter, and three (3) references. New York City residency is required within 90 days of appointment.

PROCUREMENT ANALYST - 12158

Qualifications

1. A baccalaureate degree from an accredited college and six months of satisfactory full-time professional experience in procurement of goods, services, construction or construction-related services, or professional, technical or administrative experience in contract negotiation/management; or
2. An associate degree or completion of 60 semester credits from an accredited college, and 18 months of satisfactory, full-time professional experience as described in “1” above; or
3. A four-year high school diploma or its educational equivalent and two and one-half years of satisfactory full time professional experience as described in “1” above; or
4. A combination of education and/or experience equivalent to “1”, “2”, or “3” above. College education may be substituted for professional experience under “2” or “3” above at the rate of 30 semester credits from an accredited college for 6 months of experience. However, all candidates must have at least a four year high school diploma or its educational equivalent and 6 months of the experience described in “1” above.

SPECIAL NOTES:

To be eligible for placement in Assignment Level II, individuals must have, after meeting the minimum requirements, either one year served at Assignment Level I or one additional year of the experience described in "1" above. To be eligible for placement in Assignment Level III, individuals must have, after meeting the minimum requirements, either one year served at Assignment Level II or two additional years of the experience described in "1" above, at least one year of which must have been supervisory, or spent performing professional procurement duties equivalent to those performed at Assignment Level III. Additional Information The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy. Agency: COMMISSION ON RACIAL EQUITY Job Category: Finance, Accounting, & Procurement Salary Band: $70,000 to $80,000 Compensation: USD 80000 - USD 80000