Program Operations Associate

Job Description

Job Description

Keep Our Program Moving, Join our Team!At Cristo Rey Jesuit High School, our Corporate Work Study Program (CWSP) bridges education with practical, real-world experience, equipping students with the skills and opportunities necessary to excel in college, the workforce, and beyond. The Program Operations Associate ensures smooth daily operations for our student work program. This role focuses on the logistics that keep everything running, including managing job permits, coordinating transportation routes and drivers, maintaining accurate records, and ensuring compliance with DOL requirements.You'll be the go-to person for managing schedules, documentation, and communication across students, staff, and corporate partners. If you're detail-oriented, dependable, and thrive on making systems run efficiently, this is the perfect fit for you.Job Summary: The CWSP Program Operations Associate will be responsible for supporting daily CWSP operations and for managing relationships with the school, its business partners, and stakeholders.ESSENTIAL FUNCTIONSResponsible for the record-keeping of all student employees and their assignments.Administers and oversees the CWSP's pre-employment verification processesPlans for and manages the summer "work for pay" opportunity including documentation, scheduling, transportation, and student payrollWorks in close partnership with the CWSP Director in the design and delivery of future CWSP programs, events and activities.Serves as point of contact for CWSP's audit defense with DOL regarding documentation requirementsAssists with the student departure process each morning (attendance, uniform compliance, communicating altered arrival times of CWSP vans, etc.)Oversees makeup day process including planning, communicating, tracking, and enforcementSupports student training during school year and business training camp Assists in planning and executing the Summer Business Training Camp (four weeks of training required for the incoming freshman class), including leading training sessions and coordinating business and student volunteersAssists with finalizing and publishing quarterly CWSP grades Lends support on student work performance concerns, including but not limited to disciplinary write-ups and parent meetingsProvides administrative support for the Corporate Work Study Program as needed. Collaborates with the Admissions team to onboard new students as employees, ensuring DOL/DWD compliance (I-9s, work permits)Assists with the student work placement processAssists leadership in the preparation, sending, and managing of all partner contracts.Collaborates with the Finance Department on all partner billing information.Prepares and processes necessary paperwork for corporate partners, such as job descriptions, onboarding requirements, orientation informationConducts Department of Labor mandated partner site visits and group partner meetingsProvides support to CWSP partners regarding student performance and recognitionManages site visit documentation for portfolio of CWSP partner companiesSupports planning of events which involve the high school, its students, personnel, and corporate partners Supports CWSP partners through written and verbal communication regarding onboarding, student performance, operational updates, site visits, etc. Provides backup support for CWSP staff, reception and transportation in times of need. Perform all other duties as assigned by CWSP leadership. REQUIRED QUALIFICATIONS AND SKILLS:Bachelor's degree or higher;Excellent organizational and administrative skills;Superior written and oral communication skills;Proficiency in Spanish strongly preferred; Assists school personnel for Spanish translation needs both in written and verbal communication. Superior initiative, resourcefulness, and organizational capabilities;Ability to work independently in a fast-paced environment; manage own time;Experience in Salesforce, PowerSchool, and Excel;Flexibility and adaptability as Corporate Work Study Program operations develop;Commitment to the Mission and Values of Cristo Rey Jesuit Corporate Work Study Program;Desire to work with high school students and enthusiasm to further build positive school culture and community;Ability to work effectively as part of a team and efficiently as an individualAbility to communicate well with both Cristo Rey Jesuit students and parentsSensitivity to the ethnic, racial and religious backgrounds of the student bodyAbility to work flexible hours within a 40 hour work week as neededValid driver's license; must be insurable with good driving recordPhysical Requirements - Ability to lift 25 lbs. Cristo Rey Jesuit High School - Who We AreCristo Rey Jesuit High School is part of a national network of 41 high schools that transform urban education through a unique integration of college-prep academics, professional experience, and spiritual formation, with a focus on students of limited financial means. As a private, Catholic, Jesuit high school serving 450 students, Cristo Rey Jesuit's mission is to provide an affordable Catholic secondary education with a college-prep curriculum and a Corporate Work Study Program (CWSP) to prepare graduates for success in college, work, and life.The Cristo Rey team believes that a sound intellect is only one important component of preparation for college and life. Through both their CWSP experience and intentional opportunities for character and spiritual growth within the school day, Cristo Rey students develop the work ethic, resilience, confidence, empathy, openness to growth, and commitment to justice that help ensure their long-term success and enable them to lead by example.Cristo Rey Jesuit High School Milwaukee is an equal opportunity employer that provides equal employment opportunities to applicants without regard to race, ethnicity, religion, sex, or national origin.