Facilities Maintenance Technician

Facilities Management Support

Provides support services to the Facilities Management Team. Responds to customer requests, resolves problems, coordinates a variety of department projects and activities. Performs budget responsibilities and detailed record-keeping for department analysis. Manages shipping, receiving, and mail delivery services, Janitorial Inventory and Future organization wide medical supplies and PPE Inventory.

Essential Duties and Responsibilities

• Interacts and communicates with outside contractors to provide information, coordinate schedules, and assist with seeking resolutions.
• Determines appropriate methods for storing and retrieving information for record-keeping and reporting.
• Works closely with the Assistant Vice President of Facilities to provide data analysis and create systems to collect, compile, and tabulate data for efficient department reporting.
• Responsible for coordinating the collection and removal of Hazardous Waste, Document destruction, Medical Gas service through organization.
• Obtains and maintains MSDS sheet for organization and works closely with vendor ensuring MSDS compliance; provides contact information to employees.
• Assists the Assistant Vice President of Facilities with preparation and management of departmental budgets and departmental accounts, including keeping detailed records of expenditures, routinely reconciling reports, and initiating/maintaining inventory for the department.
• Maintains audits and generates reports to ensure accuracy and integrity of the system.
• Updates the maintenance plan, as needed.
• Creates and maintains computer graphic maps of building systems such as fire prevention, alarm devices, HVAC locations, evacuation routes, and special project documents.
• Prepare departmental bid requests and project management files to assist the Assistant Vice President of Facilities in planning organization projects.
• Composes and edits contracts and specifications, distributes documents, notify of construction and vendors of projects and results.
• Updates and maintains current certificates of insurance for contractors and vendors.
• Maintains and creates departmental files including historical and current documents, OSHA, employee records, special events and calendars.
• Actively participates as a safety member of the organization safety committee, department safety committee, and other departmental events.
• Coordinates agendas, prepares materials, takes minutes and develops safety training modules for staff, faculty and administrators and trains safety leaders. Participates in various college standing or ad hoc committees.
• Coordinates the use of fleet vehicles. Distributes keys, documents usage and assignments, verifies drivers are on the authorized driver list, ensures safety and maintenance of vehicles, and maintains a database on the use and repair of vehicles.
• Maintains fuel storage volumes and records necessary for backup Generator buildings. Obtains bids, compares costs, performs analysis, and places orders as needed. Prepares reporting documents showing usage and annual comparisons.
• Coordinates the scheduling and records of state-mandated and inspections on boilers, elevators, fire systems, sprinklers, etc.
• Administers the Facilities work order system and preventive maintenance software. Maintain preventive maintenance schedules for facilities department employees.
• Provides shipping, receiving and delivery services.
• Performs other related tasks as required.

Technical Skills

• Mechanical Maintenance: Troubleshooting, repair, and preventative maintenance of mechanical systems and facility equipment
• HVAC: Basic maintenance, troubleshooting, and servicing of heating, ventilation, and air-conditioning systems
• Electrical: Basic electrical troubleshooting, repairs, wiring, switches, outlets, lighting, and electrical equipment
• Plumbing: Troubleshooting and repair of faucets, toilets, pipes, drains, fixtures, and other plumbing systems
• Carpentry: Basic carpentry, drywall repair, painting, door and hardware repairs, shelving, and general building repairs
• General Facilities Maintenance: Preventative maintenance, work orders, inspections, repairs, and facility upkeep
• Cleaning & Sanitation: Cleaning common areas, workspaces, equipment, and maintaining safe and sanitary facilities
• Mail & Delivery: Receiving, sorting, and distributing internal and external mail, packages, and supplies
• Tools & Equipment: Safe and effective use of hand tools, power tools, maintenance equipment, and diagnostic tools

Preferred Skills

• Bilingual
• Electrician
• Carpenter
• HVAC Technician
• Plumber
• Mechanical Skills
• Strong ability to communicate and collaborate across an organization to meet business goals
• Aptitude to organize self-other team member activities.
• Demonstrated leadership, communication, problem solving, analytical, prioritization and multi-tasking skills.

Minimum Qualifications

• Office administration or a related field.
• Three to five years of related experience, or a combination of education and experience commensurate with the requirements of the position.
• Proficiency in word processing and database software and ability to learn and use a variety of personal computer software.

Working Conditions – Conditions are those of a typical office environment, requiring frequent communication with external vendors and colleagues, the ability to enter data and written communications in electronic format in a timely manner.

Mon-Fri 8am -5pm