Litigation Legal Assistant

The Newark, NJ office of a top US law firm is seeking an experienced Litigation Legal Assistant.

5+ years of law firm experience required.

Litigation Legal Assistant with a strong litigation background, capable of working with attorneys and independently.

Daily admin tasks such as answering phones, preparing outgoing mail and sorting incoming mail; monitor Outlook calendar;

Editing and revising documents; extensive use of Compare Docs and Litera

Assist with document conversion and clean up; create and revise legal documents adhering to Firm styles and guidelines;

Facilitating effective communication;

Court filings through the E-filing system for both Federal Court, State Court and Bankruptcy Court;

Services of Documents;

Create and edit Tables of Authorities and Tables of Contents using Best Authorities;

Create Hyperlink and Briefs through Lexis and Westlaw; Bookmark PDF;

Enter and edit attorney time entries through Intapp Time;

Fill out expense reports;

Filing documents in case files;

Assist attorneys in preparing for trials by organizing exhibits, preparing trial binders, and coordinating logistics for court appearances.

Lite Paralegal work and lien interaction;

Non-legal research; set up reservation for travel and restaurants.

Involvement in some aspects of billing.

Assist other Legal Assistants as support during absences.

Competencies:

Strong administrative skills with an emphasis on excellent attention to detail and organization

Ability to work independently and complete a high volume of work in a timely manner;

Ability to multitask and prioritize assignments while consistently delivering quality work product;

Proven experience performing under pressure in a fast -paced environment, both individually and within a team setting;

Flexibility to occasionally arrive early or stay late as necessary;

Proficiency with Microsoft Office, particularly Windows 10, Microsoft 365, Word, Outlook, Excel, Teams, Kofax Power PDF, iManage Document Management System, Best Authority, Intapp Time, Intapp Billstream, Legal Numbering, Litera Compare, Big Hand Dictation, Zoom and DocuSign;

Strong written and verbal communication and interaction with support staff, professional staff and clients;

Holds a current Notary Public commission or will acquire within the first 6 months of employment;

Professional demeanor, appearance and positive attitude.

Education and Experience:

5+ years of law firm experience

High School Diploma required, Associate/Bachelor's degree preferred