Executive Assistant

Executive Assistant | Redwood City, CA | Legal Support | Hybrid 4/1

A prestigious global law firm known for its collaborative culture, international reach, and growth-oriented mindset is seeking an experienced Executive Assistant to support a Regional Managing Partner and a senior Litigation Partner. This is a high-visibility role within a fast-paced legal environment, requiring a proactive, detail-oriented professional who thrives in supporting senior fee earners and managing complex, client-facing priorities. The ideal candidate has strong legal or professional services experience, exceptional organizational skills, and the ability to operate with discretion, urgency, and professionalism in a demanding environment. Litigation experience is strongly preferred, though strong corporate legal EA backgrounds will also be considered.

What Youll Do

• Provide high-level executive support to a Regional Managing Partner and Litigation Partner, including complex calendar management and daily prioritization of competing demands
• Manage proactive diary coordination, ensuring all meetings are fully prepared with required documentation and context
• Liaise directly with clients and their support teams to coordinate meetings, visits, and communications
• Prepare, proofread, and edit legal and business documents, ensuring accuracy, formatting consistency, and high-quality presentation
• Maintain a strong understanding of internal systems, workflows, and compliance requirements
• Provide general administrative support including scanning, printing, photocopying, and document management
• Coordinate travel arrangements, itineraries, and expense submissions for assigned fee earners
• Support billing processes, including editing narratives, preparing client bills, and coordinating with revenue teams
• Assist with business development efforts, including pitch materials, presentations, CV updates, and client outreach tracking
• Support client events and broader marketing/business development initiatives as needed
• Ensure consistent phone coverage and professional communication on behalf of fee earners
• Assist with special projects and provide flexible support across competing priorities, including occasional extended hours when required

What Were Looking For

• 35+ years of experience in a legal or professional services Executive Assistant role
• Litigation law firm experience strongly preferred; corporate legal experience will also be considered
• Bachelors degree or equivalent experience required
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Strong written and verbal communication skills with the ability to interact confidently with clients and senior stakeholders
• Exceptional organizational skills with strong attention to detail and accuracy
• Proven ability to manage multiple priorities in a fast-paced, deadline-driven environment
• High level of discretion and professionalism when handling confidential information
• Strong interpersonal skills with the ability to build trusted relationships across teams and clients
• Proactive, self-directed approach with strong problem-solving abilities
• Comfortable working in a highly collaborative, team-oriented environment
• Flexible and adaptable, with willingness to support outside standard business hours when needed

Compensation

$100,000 $125,000, based on experience.

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We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance