Payroll Manager - Remote (Irvine, CA)

Are you looking to accelerate your career without having to hide your authentic self - a place where you can be you? A career that's making a bigger impact on the world? At OneDigital, we are on a mission to help people do their best work and live their best lives. From the services we offer to the way we show up for each other each day, we are fueling dreams, achieving big goals, and embracing each other's truest selves.


We understand that pursuing a new job is a big deal. Maybe you're afraid you won't fit in. Well, here's the good news. For us, the days of "fit in to get in" are over and being different is not a barrier to getting ahead. Greatness comes in all shapes, sizes, colors, and experience levels. If you are looking for a people-first culture that is wired for growth, driven to serve, and totally committed to having your back, give us a shot. Your best life awaits.

Must be eligible to work in the United States without the need for work visa or residency sponsorship.

Our Newest Opportunity:

The Payroll Manager will manage and administer HR, Payroll and Benefits for multiple clients including employee health and welfare, retirement plans and leaves of absences. He / she manages multi-state payrolls and HRIS components within multiple human capital management platforms. This position provides guidance to management and employees regarding client specific policies and procedures. The Payroll Manager interprets existing policies and procedures and develops operational improvements to processes for multiple clients for matters related to HR, Payroll and Benefits Administration. This position serves as key support for Managers and above related to HR and Payroll Services in all functions for multiple clients.


Essential Duties and Responsibilities:

Client Services

• Serves as the primary resource for employees on and off site relating to HR, Payroll and Benefits for multiple clients to ensure compliance with policies and regulatory requirements.
  
• Keeps internal and external management advised of potential problem areas and recommends/implements solutions as appropriate.
  
• Effectively manages critical relationships with client representatives including employees, management and vendors to ensure client retention.
  
• Coordinates client meetings; prepares agenda, minutes and reports. Plays an ongoing role in regular client meetings.
  
• Interprets client contracts and management of billable work with responsibility to track and properly report time, identify supplemental services and opportunity for additional billable work.
  
• Responsible for timely and accurate entry and review of billable and non-billable work in accordance with client contracts.
  
• Monitors and manages multiple client email boxes and correspondence; responds to inquires timely, determining priorities and escalates sensitive matters when needed. Independently resolves issues involving appropriate parties and ensures proper organization and documentation of electronic communication.
  
• Performs other duties as assigned.
  

HR & Benefits Services for Multiple Clients

• Manages termination processes for multiple clients.
  
• Interfaces with outside company auditors as needed related to HR, Payroll and Benefits: provides ad-hoc reports, responds to procedural inquiries, performs careful analysis of information prior to providing to outside audit sources.
  
  
• Coordinates and manages SUI and SDI claims by responding to state agencies timely and interfacing with state representatives.
  
• Administers health and welfare plans as well as retirement plans including enrollments and terminations. Plays a key role in annual open enrollment process.
  
• Manages components of leaves of absences including but not limited to: adhering to client specific policies, tracking, coordination with payroll and insurance carriers, coordination of paid time off benefits and administration of appropriate documentation.
  
• Prepares annual 401(k) / 403(b) and FSA census for non-discrimination testing process timely in accordance with DOL and ERISA regulations when applicable.
  
• Completes timely 401(k) and 403(b) submissions in accordance with DOL and ERISA regulations.
  

Payroll Services for Multiple Clients Using Outside Service Bureau

• Responsible for independently managing multi-state payroll and related activities including computation of wage and overtime payments, calculating and recording payroll deductions, paycheck advances, bonus runs, commissions, fringe benefit reporting, and separation payments.
  
• Audits and maintains timekeeping records for compliance with established standards and state regulations.
  
• Manual calculation of time and attendance records with an in depth understanding of state specific wage and hour rules and regulations.
  
• Trains employees on policies and procedures related to timekeeping entry and wage and hour compliance requirements.
  
  
• Balances and controls earnings and deduction totals, calculates and prepares general ledger entries as needed, evaluates automated system output such as registers and standard reports and resolves any discrepancies.
  
• Manages ad-hoc reporting and associated analysis and reconciliation of data.
  
• Determines and corrects out-of-balance conditions, gathers payroll data for inclusion in financial statements, researches and prepares special reports for management as needed.
  
• Manages payroll changes including benefit deductions and performs necessary audits to ensure accuracy.
  
• Serves as client representative with various state agencies including setting up of new states and local tax jurisdictions as needed.
  
• Prepares documentation for workers compensation audits and works directly with client outside auditor. Evaluates data, performs analysis and balances against system generated reports throughout the audit process.
  
• Manages complex garnishments by calculating and determining order of priority as well as goes through the appropriate employee notification process.
  
• Works on system conversions and implementations related to payroll and time and attendance.
  

Other Duties

• Prepares government reports related to EEO and AAP compliance while timely adhering to agency deadlines.
  
• Other projects as assigned.
  
• Local travel to client locations.
  

Qualifications, Skills and Requirements:

Core Competencies

• Ethics: Strong work and personal ethics which include professional conduct, lawful integrity, and moral character.
  

• Confidentiality: Maintains a high degree of confidentiality with regard to client and ManagEase information.
  
• Communication: Effective written and verbal communication with ManagEase employees and clients.
  
• Analytical: Analyzes assigned tasks, resources and workflow processes to prioritize projects and determine best way of meeting deadlines and requirements. Analyzes opportunities to cross-sell products.
  
• Organization: Maintains continuous workflow to meet daily/weekly/monthly deadlines.
  
• Equipment : Uses such office equipment as computer terminals, smart phones, copiers, scanners and FAX machines.
  
• Computer Skills : Microsoft Office products, HRIS understanding, and Internet
  
• Customer Service: Possesses a high degree of professionalism and excellent customer service skills.
  
• Attendance: Timely and dependable attendance is required for optimal client service.
  

Computer & Equipment Skills

• Microsoft Word - word processing at minimum 35 words per minute
  
• Excel - able to set up spreadsheets and develop formulas for data analysis
  
• PowerPoint - able to create basic training curriculum
  
• Outlook email and calendaring
  
• Must have the ability to learn HRIS, Benefit and Payroll systems.
  
• ADP experience strongly preferred
  
• ADP/BambooHR/Paylocity/UKG experience strongly preferred
  

Other Skills and Strengths:

• Communicates effectively and sensitively in a diverse workforce population.
  
• Competent in presentation of policies and related material to a varying size/demographic audiences
  
• Able to demonstrate strong critical thinking capability when interfacing with clients, vendors, and other employees
  
• Commitment to continued learning and development, through seminars, certificate preparation, webinars, etc
  
• Effectively organizes and manages assignments in order to meet deadlines and goals.
  
• Ability to manage multiple e-mail boxes and effectively organize electronic communication.
  
• Able to compose, proof read, spellcheck and edit correspondence, reports and other original written outputs.
  
• Able to add, subtract, multiply and divide correctly, as well as calculate percentages, fractions, ratios and decimals in order to complete projections and financial summaries and other outputs.
  
• Able to understand and interpret benefit designs and plans as well as effectively translate this information to employees and management.
  
• Ability to perform employee training activities.
  
  
• Strong organizational skills needed to meet multiple deadlines and various client demands.
  
• Detail oriented and able to follow procedures.
  

Education, Training and Experience:

• Bachelor's degree in business, human resources, or equivalent combination of education and experience preferred.
  
  
• 2-4 years or more of HR, Payroll and Benefits experience preferred.
  
• Strong analytical and problem solving skills.
  
  
• Superior verbal/written skills and presentation skills.
  
  
• Good punctuation, spelling, grammar and attention to detail a must.
  
  
• Strong interpersonal skills essential.
  
  
• Course work/seminar attendance in HR, Payroll and Benefit compliance and strategies.
  
  
• Certifications related to HR, Payroll and Benefits preferred (PHR, SPHR, SHRM-CP, SHRM-SCP, FPC, CPP, CEBS)
  
• Working knowledge of state and federal regulations i.e. COBRA, ERISA, FMLA, PDL, PFL, CFRA, ADA, ACA.
  

The typical base pay range for this role nationwide is $80,000 to $90,000 year.


Your base pay is dependent upon your skills, education, qualifications, professional experience, and location. In addition to base pay, some roles are eligible for variable compensation, commission, and/or annual bonus based on your individual performance and/or the company's performance. We also offer eligible employees health, wellbeing, retirement, and other financial benefits, paid time off, overtime pay for non-exempt employees, and robust learning and development programs. You will receive reimbursement of job-related expenses per the company policy and may receive employee perks and discounts.


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OneDigital is an equal opportunity employer. Not only as a matter of standard, but to honor and celebrate our differences. We believe that the power of ONE starts with you. We are committed to cultivating and preserving a culture that celebrates diversity, insists on equity and inclusion, and connects us. Ensuring our people feel seen, valued, respected, and supported is fundamental to our core values and business goals.

OneDigital provides equal employment opportunities to all employees and applicants for employment regardless of their: veteran status, uniformed servicemember status, race, color, religion, sex, sexual orientation, gender identity, age (40 and over), pregnancy (including childbirth, lactation and related medical conditions), national origin or ancestry, citizenship or immigration status, physical or mental disability, genetic information (including testing and characteristics) or any other category protected by federal, state or local law (collectively, "protected characteristics"). A copy of the Federal EEO poster is linked here.

Pursuant to local Fair Chance Ordinances, we will consider qualified applications with arrest or conviction records for employment. For applicable candidates, the following ordinances are linked here to inform you of your rights as an applicant:

City and County of San Francisco

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County of Los Angeles

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In short, we believe in hiring the most qualified applicant for the position, regardless of background.

This posting will remain live while OneDigital is actively accepting applications. Once candidates have been selected, the posting will be removed.

We kindly ask that external recruiters, agencies, and search firms do not contact our hiring managers or employees directly regarding open positions. All candidate submissions must go through our official application process and must be made aware to our internal Talent Acquisition team to verify candidate ownership.

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OneDigital understands the immense responsibility and opportunities provided by Artificial Intelligence. We utilize advanced Artificial Intelligence [AI] technologies to enhance our recruitment process. This includes using AI to filter candidates based on their qualifications and to rediscover potential candidates from our existing applicant pool. Our AI systems help us efficiently identify the best fit for our open positions, ensuring a streamlined and effective hiring experience. However, AI does not replace the humans in our process. If you have concerns about our use of AI, you may opt out where laws allow.

If you have questions about our hiring policies and practices, we would be happy to discuss upon receiving your application. We hope to welcome you to OneDigital and look forward to hearing from you.

Thank you for your interest in joining the OneDigital team!