Contract Coordinator

Job Summary Join a team that plays a key role in shaping the services and resources that keep the City of Baytown running efficiently and responsibly. As a Contract Coordinator, you’ll collaborate across departments, manage high-impact procurement processes, and help secure the best value for the community through strategic contracting and vendor partnerships. This is an excellent opportunity for a detail-oriented professional who enjoys problem-solving, relationship management, and making a measurable impact in public service. The Contract Coordinator position prepares bid specifications and performance conditions to elicit formal competitive bids and proposals for assigned groups of commodities and services; reviews and evaluates bids and proposals to determine products and services are in compliance with stated specifications, conditions, purchasing policies and governmental laws; advises and confers with various departments; recommends award of bids, contracts and proposals to determine the best values for the City of Baytown. Duties Prepares bid specifications and performance conditions to elicit formal competitive bids for assigned groups of commodities and services over $50,000; reviews and evaluates supplier's proposals to determine products and services are in compliance with stated specifications and conditions; advises and confers with various departments; and recommends award of purchase contracts to suppliers proposing the best value bid encompassing the breakdown i.e., common unit bids received, and like or same commodities. Receives and investigates complaints and inquiries pertaining to annual contracts, various purchases, receipts, invoices, etc.; conferring with parties involved; reviewing available documentation and preparing verbal and/or written responses and recommendations, as appropriate; prepares reports for supervisor or other officials. Provides assistance and support to Purchasing Manager as requested; provides technical advice to Buyer on preparation of transactions, possible suppliers and methodologies for the purchase of various commodities; directs Purchasing Technician in various purchasing duties. Authorizes purchase requests, identifies available sources, determines procurement methods, selects suppliers, and directs issuance of purchase orders. Performs all other related duties as assigned. Required Minimum Qualifications Bachelor's Degree from an accredited college or institution in a related field. Five years experience in a professional level Municipal Contract Administration role. OR An equivalent combination of education, experience, certification and/or licenses sufficient to successfully perform the essential functions of the job. Preferred Municipal government experience in Contract Law. Certified Public Purchasing Buyer Knowledge, Skills And Abilities Knowledge of up-to-date governmental purchasing principles, methods, procedures, and Uniform Commercial Code. Ability to apply principles of logical thinking to define problems, collect data, establish facts, and draw valid conclusions. Skills in the use of microcomputer word processing and spreadsheet software applications, technical writing, and ability to communicate effectively and efficiently on a professional level. Ability to get along appropriately with co-workers and the public. Here at the City of Baytown, in recruiting for our team, we welcome the unique contributions that you bring. We strive to provide a workplace where differences are honored, with a workforce that reflects the diversity of the people we serve. Attendance is an essential function of this position. The City reserves the right to require an employee in this position to work more than 40 hours a week. This position provides services or performs duties for the benefit of the general public during emergency situations. These may include services or duties different from those performed in the usual course and scope of your job. In the event of an evacuation, the incumbent in this position may be required to remain to perform needed services. Overall Position Strength Demands Light Work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. To promote health and wellness, we provide a comprehensive benefits program (listed below) to meet the needs of you and your family. Our goal is to help you live and work well – 365 days a year. Medical United Healthcare Effective the first day of the month following 30 days of employment Annual Deductible (Network) $750 Indiv/$2,250 Family In-Network Benefit 80%/20% after plan deductible $50 co-pay (general visit) RX - $10 Generic/$40 Formulary/$75 Non-Formulary Flexible Spending Accounts: Healthcare and Dependent Care expenses FREE virtual visits Dental Cigna Dental PPO & DHMO Effective the first day of the month following 30 days of employment Preventative & diagnostic covered at 100% Annual Deductible: $50/Indiv (Cigna PPO) - No annual deductible for Cigna DHMO Vision Superior Vision Effective the first day of the month following 30 days of employment In-Network exam co-pay $10 & $25 materials co-pay Frames: $140 Allowance - Contact Lenses: $160 Allowance Holistic Health & Wellness Employee Wellness Center offering FREE primary care medical treatment for employees & dependents on the Medical plan FREE access to gyms, Shipt, and Walmart+ through our employee medical insurance Gym partnership with Lee College Wellness Center & swimming pool for $58/year Employee Assistance Program providing employees and their household family members up to 8 FREE counseling sessions per issue per year, legal and financial assistance, will generator tools, and more! Sick Leave Pool providing participants additional paid sick time if accruals are exhausted. SmartDollar: free online program providing tips and tools from Dave Ramsey for getting out of debt and building good saving practices Retirement Texas Municipal Retirement System: 7% employee contribution with a 14% employer match 5 year vesting Retirement Eligibility: 20 years of service/any age - or - 5 years of service/at least age 60 FREE Life Insurance coverage up to 1X your base annual salary MissionSquare 457 and 457 Roth IRA plans: additional voluntary employee participation Disability Insurance Equitable: Long-term Disability: voluntary elected coverage. Pays 60% of monthly earnings up to $8,000 per month up to social security age, depending on the disability Short-term Disability: voluntary elected coverage. Pays 60% of weekly earnings up to $1,000 per week for up to the first 13 weeks of a disability Training and Tuition Assistance The HUB Employee Training Center: we invest in you by equipping you with the knowledge and skills needed to live out our Purpose and Core Values Access to funding up to $1,500 per semester or $3,000 per year for tuition toward courses that are job-related or will enhance your work performance Generous Paid Sick, Vacation, & Holiday Leave 10 holidays per year and one personal employee day per year 15 days sick leave per year Starting at 10 days of vacation per year; up to 25 days per year Sick and Vacation hours roll over annually up to the maximum limit 15 days Paid Parental Leave To explore all of the benefits we offer, please visit: baytownlife.com 01 Which of the following best describes your highest level of education? High School Diploma/GED Associate's Degree Bachelor's Degree Master's Degree None of the above 02 How many years of professional level experience fo you have in Municipal Contract Administration? Less than 3 years 3 - 5 years 5 - 7 years 7 - 9 years 9+ years None of the above 03 Describe your experience in developing specifications and evaluating bids or proposals. If none, please put N/A. 04 Describe your experience with governmental law and purchasing policies. If none, please put N/A. 05 Are you a Certified Public Purchasing Buyer? Yes No Required Question #J-18808-Ljbffr City of Baytown, TX