Administrative Services Specialist

Opportunity Snapshot Position Title: Administrative Support Specialist (Temporary) Assignment Type: Temporary Assignment through March 31, 2027, with the possibility of extension Pay: $16 per hour Schedule: Approximately 20 hours per week Work Schedule: Flexible; days and hours negotiable About the Opportunity A department at Ohio University is seeking a qualified office assistant for their office through March 2027. This opportunity is ideal for an individual who enjoys balancing customer service, office administration, spreadsheet development, reporting, and event support in a collaborative academic environment. What You'll Be Doing Front Office & Visitor Support Serve as the primary point of contact for students, faculty, staff, and visitors. Greet guests and provide a welcoming, professional office presence. Answer general inquiries and direct individuals to appropriate resources. Distribute approved informational materials, forms, flyers, and brochures. Maintain a clean, organized, and professional reception area. Assist with routine office tasks while remaining available to support visitors and departmental needs. Data Entry & Reporting Create, maintain, and organize Excel spreadsheets for departmental projects and operational activities. Accurately enter, update, and verify data in spreadsheets and tracking systems. Develop tools for inventory tracking, scheduling, project management, and resource organization. Utilize Excel features including formulas, sorting, filtering, tables, and data organization functions. Review data for accuracy, completeness, and consistency. Create charts, graphs, and basic data visualizations using Excel and Power BI. Compile and organize information for reports, presentations, and departmental initiatives. Maintain organized electronic filing systems and tracking documents. Administrative & Faculty Support Create and format professional documents, templates, forms, and informational materials. Develop and edit PowerPoint presentations for meetings and events. Assist with scanning, copying, printing, filing, and document organization. Prepare packets, folders, labels, handouts, name tags, and meeting materials. Organize office supplies and communicate replenishment needs. Assist with maintaining bulletin boards, displays, and shared departmental resources. Support faculty and staff with administrative projects and special assignments. Event & Student Engagement Support Assist with preparation and coordination of departmental events, meetings, and student activities. Create event materials, signage, participant packets, and information displays. Support event setup, registration, guest greeting, and event breakdown. Assist with recruitment and engagement initiatives by preparing promotional and informational materials. Help maintain publicly available program and department information. Schedule Approximately 20 hours per week Flexible schedule, during standard business hours Temporary assignment anticipated to continue through March 31, 2027 Potential for extension based on departmental needs Ohio University closes for their Winter Break Closure (WBC) from December 25 through January 1, and there will be no scheduled hours during that time period. Compensation $16 per hour Benefits While employed through our staffing agency, eligible employees may have access to once certain hour requirements are met: Holiday Pay Longevity Bonus What We're Looking For Required Qualifications Proficiency with Microsoft Word, Excel, and PowerPoint. Working knowledge of Microsoft Power BI. Experience creating and maintaining spreadsheets independently. Strong data entry skills with exceptional attention to detail. Ability to use Excel formulas, sorting, filtering, tables, and reporting functions. Strong organization, time management, and problem-solving abilities. Preferred Qualifications Experience creating advanced Excel workbooks, reports, dashboards, or tracking systems. Previous administrative, office support, or project coordination experience. Experience preparing professional presentations and reports. Experience supporting multiple projects simultaneously in a fast-paced environment. Prior experience in a university, nonprofit, or professional office setting is a plus. About the Hiring Type This is a temporary staffing assignment offered through a staffing and recruiting agency on behalf of our client. Career Connections