Admissions Coordinator

Company Description

RUSVM

Ross University School of Veterinary Medicine (RUSVM) is the number one provider of Doctors of Veterinary Medicine (DVMs) to the U.S.* and offers a DVM program that is accredited by the American Veterinary Medical Association Council on Education. Located on St. Kitts, RUSVM includes the Ross University Veterinary Clinic and is accredited by the American Animal Hospital Association. A cutting-edge curriculum, with innovative use of technologies and simulations, provides the best possible training for tomorrow’s veterinarians.

RUSVM prepares students to become veterinary leaders by drawing connections among animals, people and the planet, as a member of the One Health Initiative. We offer research programs focused on emerging infectious and zoonotic diseases, conservation medicine and ecosystem health. Visit for more information, and follow RUSVM on , and .

We operate on a hybrid schedule with four in-office days per week (Monday–Thursday). This approach enhances creativity, innovation, communication, and relationship-building, fostering a dynamic and collaborative work environment.

*Based on the total number of DVM graduates at RUSVM compared to U.S. schools in 2024.

Job Description

The Admissions Coordinator works under moderate supervision in performing a variety of administrative tasks that require a degree of independent judgment and discretion in processing. Perform tasks in support of admissions activities that include drafting correspondences and memos, scheduling appointments, processing applications, providing good customer service via email and phone calls, handling faxes, filing, operating office equipment and utilize Internet applications and student databases.

Responsibilities

• Data entry of student information from application into student database.

• Processes changes in applicant status and updates documents in student database.

• Reviews transcripts for applicants and prepares grade calculation sheets for assigned group of applicants.

• Follow up with applicants/Sr. Admissions Coordinator as necessary to move them forward in the admissions process.

• Receives incoming calls from applicants; provides detailed information about the application process to applicants, refer and escalate calls as appropriate.

• Speaks well and communicates effectively in all responses.

• Works with incoming mail by opening, sorting, and distributing as needed.

• Monitors and replies to incoming email inquiries in department shared email box.

• Organize documents in ImageNow

• Prepare student files for audit process. Responsible for completely file audit at the end of every semester

• Completes other duties as business needs arise.

• Performs other duties as assigned

• Complies with all policies and standards

Qualifications

• Bachelor's Degree Required.
• 1 administrative/customer service experience in a professional work environment Required.
• Prior experience working in an institution of higher education Preferred.
• Strong verbal, organizational, written and professional telephone skills with customer service focus.
• Must be a quick learner in a fast-paced office environment.
• Demonstrated accuracy in filing and data entry using multiple student database systems.
• Knowledgeable of all Microsoft Office products, Outlook and Internet applications.
• Shows eagerness and willingness to assume new responsibilities.
• Ability to travel locally on occasion to support information seminars as needed.

Additional Information

In support of the pay transparency laws enacted across the country, the expected salary range for this position is between $18.00 - $24.00/hr. Actual pay will be adjusted based on job-related factors permitted by law, such as experience and training; geographic location; licensure and certifications; market factors; departmental budgets; and responsibility. Our Talent Acquisition Team will be happy to answer any questions you may have, and we look forward to learning more about your salary requirements. The position qualifies for the below benefits.

Covista offers a robust suite of benefits including:

• Health, dental, vision, life and disability insurance
• 401k Retirement Program + 6% employer match
• 15 Days of Paid Vacation Days each Calendar Year
• 12 Paid Holidays + 2 floating holidays
  For more information related to our benefits please visit:
  

Equal Opportunity – Minority / Female / Disability / V / Gender Identity / Sexual Orientation