Property Administrator

Job Summary

A Property Administrator opportunity is available in Edison, NJ for a detail-oriented administrative professional interested in property management, commercial real estate, vendor coordination, and accounting support. This contract/temporary role supports a busy Property Management Team and serves as a key point of contact for tenants, vendors, clients, and internal team members.

This is a strong opportunity for someone with 1 to 2 years of administrative, customer service, property management, real estate, or accounting support experience who enjoys staying organized, managing details, and keeping operations running smoothly. The work environment is professional, team-focused, and fast-paced, with supportive leadership and the opportunity to learn property management systems, lease administration processes, vendor onboarding, invoice tracking, and tenant communication.

Key Responsibilities

- Provide day-to-day administrative support to the Property Management Team, including correspondence, filing, scanning, document distribution, mail handling, and office organization.
- Serve as a professional point of contact for tenants, vendors, clients, and internal team members while supporting positive relationships and timely communication.
- Process, code, enter, monitor, and track a high volume of monthly invoices, including approximately 300+ invoices per month, for review and approval.
- Support vendor onboarding, contract tracking, certificate of insurance documentation, lease administration, and related reporting.
- Maintain accurate electronic and physical files for leases, contracts, vendors, insurance documents, tenants, property records, reports, and confidential information.
- Assist with meetings, tenant events, property inspections, office supply inventory, spreadsheets, reports, correspondence, and special administrative projects.

Compensation and Benefits

- Pay rate: $34 to $36 per hour.
- Job type: Contract/Temporary.
- Location: Edison, NJ.
- Travel: None.

Equal Opportunity Employer / Disabled / Protected Veterans

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For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

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We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Additional Skills

Required Qualifications and Skills

- Provide comprehensive administrative support for property management operations.
- Process, code, enter, and track a high volume of monthly invoices.
- Support vendor onboarding, contract tracking, insurance documentation, and lease administration.
- Maintain accurate property records, files, reports, and tenant/vendor communications.

- 1 to 2 years of relevant experience preferred in administration, customer service, property management, commercial real estate, accounting support, or a related environment.
- High school diploma or GED required.
- Proficiency with Microsoft Office Suite, including Outlook, Word, and Excel.
- Strong written and verbal communication skills with a professional and customer-focused demeanor.
- Excellent organization, time management, attention to detail, and accuracy when handling invoices, contracts, records, and confidential information.
- Ability to manage multiple priorities, meet deadlines, follow up on outstanding items, and work effectively in a fast-paced office environment.
- Ability to work independently while contributing positively to a team.
- Willingness and ability to learn new software systems and property management processes.

Preferred Qualifications

- Bachelor’s degree in business administration, real estate, property management, or a related field.
- Experience in property management, commercial real estate, accounting, or a related field.
- Experience using Yardi, Nexus, Salesforce, Service Edge, or similar property management, accounting, vendor management, or contract administration systems.
- Prior experience supporting tenant relations, vendor coordination, lease administration, invoice processing, or certificate of insurance tracking.