Executive Assistant/Admin

Job Description

Job Description

Our client is a fast growing and respected Triad area employer and they are seeking to hire an Executive Assistant/Admin to join their team

The Administrative Executive Assistant will provide high-level support to company executives while assisting project managers and the design team with daily operational workflows. This role requires a professional who can balance traditional executive assistant duties with specialized knowledge of construction administration, documentation, and vendor coordination.

Key Responsibilities

• Executive Support: Manage complex calendars, arrange travel logistics, screen calls, and handle correspondence for the executive team.
• Project & Document Coordination: Track project statuses, organize architectural and construction documents, and assist with processing submittals, requests for information (RFIs), and permits.
• Contract & Financial Administration: Prepare and review basic contracts, change orders, purchase orders, and vendor quotes while assisting with light bookkeeping or invoice tracking.
• Client & Vendor Communication: Serve as a primary point of contact for clients, subcontractors, and suppliers, ensuring prompt responses and professional relations.
• Office & System Management: Maintain physical and digital filing systems, update project management software, and order office or project supplies.

Qualifications & Skills

• Education: High school diploma required; an associate or bachelor's degree in business administration, communication, or a related field is preferred.
• Experience: 3 to 5 years of administrative or executive support experience, ideally within a design-build, architecture, or construction environment.
• Software Proficiency: Advanced skills in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with industry management software like Procore, Buildertrend, or PlanGrid.
• Core Skills: Exceptional organization, verbal and written communication, acute attention to detail, and the ability to maintain strict discretion with confidential business matters.

Salary depends on experience $25.00 - 35.00/hour

\nCompany Description

We will work tirelessly on your behalf to identify opportunities that will best match your career goals to our clients' hiring needs!

Company Description

We will work tirelessly on your behalf to identify opportunities that will best match your career goals to our clients' hiring needs!