Executive Assistant

Description:

The primary purpose of the Executive Assistant (EA) is to assist the Vice Chancellor for Information Technology and Chief Information Officer with administrative functions that span the entire scope of IT operational activities. The EA is the manager of administrative operations for the office of the Vice Chancellor and CIO and liaison for human resource activities for the division. The position interfaces with the Vice Chancellor’s direct reports, cabinet members, and board of trustee members, senior executives, deans, students, faculty, staff, the community and vendors. A high degree of computing skills is necessary, including the use of the Internet and MS Office Suite as well as campus administrative systems. The position demands a high degree of trust, confidentiality and integrity due to the sensitive nature of work. The EA trains, manages and coordinates activities as it relates to the office of the Vice Chancellor/ CIO and provides direction and assistance to all DoIT division directors, managers, supervisors and staff, on matters concerning division and human resource policies, practices and procedures. The EA makes decisions regarding general and HR issues in the absence of the Vice Chancellor as well as makes standard recommendations to the Vice Chancellor regarding standard policies, practices and procedures. The EA serves as back up to the Associate Vice Chancellor for EPA HR matters. The EA provides checks and balances for the DoIT accounting area in matters related to payroll and division purchases. The effective and efficient operation of the office of the Vice Chancellor is a key Element of this position.

Primary Function of Organizational Unit:

The Division of Information Technology is responsible for strengthening and supporting the University’s learning, discovery, and engagement activities by providing the information technology infrastructure, software, hardware and support to position the University on a path of operational excellence that integrates advanced technologies to enhance teaching, learning, and research. DoIT is comprised of six operating units that report to the Office of the Vice Chancellor/ CIO . These operating units are: Applications Support, Network and Communications, Security Compliance and Policies, Support Services, Systems and Data Center Operations, and Teaching and Learning Technology ( TLT ). These units work collaboratively and cooperatively within the organization and across the university community to provide the information technology support and services required for the University.

Internal job number: 003018

Requirements:

High School diploma or equivalency and three years of progressively responsible administrative/office management experience; or graduation with an associate’s degree in Secretarial Science, Business Administration, or a related discipline and one year of progressively responsible administrative/office management experience; or bachelor’s degree, preferably in Business Administration or a related discipline; or equivalent combination of training and experience..All degrees must be received from appropriately accredited institutions.

Preferred:

Graduation from high school and five years of progressively responsible administrative/office management experience;or graduation from a two-year secretarial science or business administration program and one year of experience as described above; or graduation from a four-year college or university, preferably with major emphasis on Business

Administration or a related field; or an equivalent combination of training and experience.

Job Closing Date: 09/07/2026