Administrative Support

Job Description The position is responsible for keeping daily operations running smoothly through administrative support, vendor coordination, financial administration, compliance tracking, and office management functions. Key Responsibilities Manage general office operations, including mail distribution, filing systems, office supplies, and record management. Coordinate with vendors and service providers for facility maintenance, repairs, and office services. Support safety and compliance efforts by maintaining documentation, safety procedures, and compliance records. Process invoices, assist with accounts receivable, track credit approvals, manage check deposits, and support bi-weekly payroll administration. Provide calendar management, meeting coordination, report preparation, and executive administrative support. Assist with trade show logistics, product sample coordination, and other marketing-related projects. Maintain standard operating procedures (SOPs) and help improve administrative and financial workflows. Support onboarding, employee records management, PTO tracking, and other light HR functions. Serve as a liaison between internal teams, vendors, accounting partners, and offshore teams. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance. Job Reference: JN -092026-430023 Ultimate LLC