Enrollment Office Assistant

Overview Brooklyn Friends School (BFS), a thriving Early Childhood‑12 grade school located in vibrant Downtown Brooklyn, seeks an Enrollment Office Assistant (EOA) within a dynamic community of colleagues (BFS uses the all‑inclusive term, colleagues, to refer to all rather than one that delineates faculty/staff). Founded in 1867, Brooklyn Friends School’s pillars – diversity, equity & belonging; global social impact; and wholeness & wellbeing – serve as guideposts for our action‑oriented collective work. Our school’s history has been illustrious and reflective of the expansive nature of human experiences. Guided by our mission, BFS provides a dynamic, diverse, and robust social/emotional environment and academic program that cultivates compassionate, intellectually curious, and confident changemakers. As a school, we affirm that human diversity includes, but is not limited to: race, ethnicity, culture, national origin, religion, gender, gender identity and expression, sexual orientation, age, socioeconomic class, family structure and physical ability, as well as diversity of thought, talents, and learning style. Brooklyn Friends School does not discriminate based on these characteristics or any characteristic prohibited by law and provides reasonable accommodations to otherwise qualified colleagues and applicants. If you need an accommodation related to any part of the hiring process, please send an email to View email address on click.appcast.io. Details Posted: 11‑May‑26 Location: Brooklyn, New York Type: Part Time Salary: $25.76‑$28.50 per hour Categories: Admissions Preferred Education: 4‑Year Degree Position Statement: Enrollment Office Assistant (EOA) Start Date: August 17, 2026 The Position Reporting to the Director of Enrollment Management, the EOA is an adept project manager and team player who will work closely with the Enrollment Office to manage daily operations and run point on the myriad of events central to the enrollment and admissions process at Brooklyn Friends School. This individual will collaborate across many departments to share the story and spirit of the school. The EOA will assure the day‑to‑day operations of the Enrollment department run smoothly and efficiently. The position is part‑time, working 20 hours per week for 8 months of the year (mid‑August through mid‑April). The weekly work schedule is determined by the Director of Enrollment Management and may fluctuate, including night or weekend hours to support enrollment events. Enrollment Office Responsibilities Provide administrative support to the enrollment team, including calendar management, scheduling of tours, interviews, or visits, meeting coordination, and preparation of materials for internal and external meetings. Serve as a liaison between families and the enrollment team, handling inquiries appropriately and ensuring consistent, professional, and timely follow‑through. Process, record, scan, upload, and track all applications and associated materials, ensuring accuracy, completeness, and timely documentation. Maintain and update the admissions, retention, and enrollment databases, ensuring all records are up‑to‑date and accurate. Generate reports for the enrollment team and leadership team as needed. Support annual enrollment goals in a mission‑centered manner, with a keen understanding of the BFS core values of diversity and community. Interview and tour prospective families on an as‑needed basis. Maintain the general upkeep of the Enrollment Office space and supplies. Event Responsibilities Coordinate all Enrollment Office events throughout the year, including open houses, prospective parent events, yield and retention events, and new family welcome events. Key event responsibilities include: Working with the operational team (tech, facilities, maintenance, food services, etc.) to ensure enrollment events are scheduled, staffed, and resourced appropriately. Create, coordinate, and disseminate enrollment and admission event communications in a strategic and timely manner. Track RSVPs, prepare name tags, and communicate to colleagues and guests appropriately. Manage vendors, contracts, equipment rentals, and other key resources and materials necessary for enrollment and admission events. Occasionally support and liaise with other departments for all‑school events to ensure they are orchestrated and executed smoothly. Investigate, imagine, and implement event systems and processes for successful event planning and execution. Qualifications and Characteristics Sought Bachelor’s degree preferred. Familiarity with Ravenna, Blackbaud, Clarity, and Microsoft Office preferred. A dedicated lifelong learner. 3‑5 years of experience in enrollment, admissions and/or event planning preferred. Excellent written and verbal communication, with an ability to authentically and enthusiastically communicate the BFS mission and story to prospective families. Demonstrated project management skills, with particular expertise in managing multiple workflows simultaneously. Outstanding organizational skills with careful attention to detail and accuracy. An appreciation for the ideals of Quaker philosophy and Brooklyn Friends School’s mission, and the nuances of a Quaker independent school. Comfort with and desire to learn more about Quaker values and decision‑making practices. Strong work ethic and initiative in understanding all‑school dynamics and proactively responding to a fast‑paced environment. Respect for confidentiality and handles sensitive information with discretion and integrity. Ability to navigate open, productive, and challenging conversations that punctuate our insistence and focus on partnering with those within and outside of our community with an uncompromisable, inclusive and antiracist construct of admissions, enrollment, and community engagement work. Willingness to work some weekends and evenings for events. Physical Requirements Of The Job Must be able to work in an office environment including prolonged periods of sitting and standing. Must be able to stand, bend over, twist and reach to access file cabinets, bookshelves and navigate office and workstation spaces. Must be able to lift and carry up to 25 lbs. Must be able to ambulate through a classroom setting, including walking up stairs. Must be able to lift and carry small children in the case of emergency. Union Status: Union Benefits: Colleagues may be eligible to participate in employment benefits including, but not limited to, health insurance, dental insurance, vision insurance, 403(b) retirement plan, life insurance and long‑term disability insurance. Benefits are subject to change at any time and are subject to applicable plan documents. Brooklyn Friends School provides reasonable accommodations to otherwise qualified colleagues and applicants. To Apply, Please Provide The Following Cover letter addressed to the Director of Enrollment Management, Jamie Pine, addressing how your professional journey aligns with our Quaker values and pillars of social justice, social impact, and wholeness. Resume/Curriculum Vitae. List of three references (with emails, phone numbers, and relationship to you). References will not be contacted without candidate knowledge and consent. Completed online application. Please email the above attachments (if possible as a single PDF) to View email address on click.appcast.io and put Enrollment Office Assistant in the subject line. Qualified candidates will be contacted after materials have been reviewed. #J-18808-Ljbffr Brooklyn Friends School