Office Assistant

Office Assistant

Friends of the High Line is hiring for an Office Assistant Position in Greenwich Village, New York City. Base pay starts at $26/hr.

Owned by the City of New York, the High Line is programmed, maintained, and operated by Friends of the High Line in partnership with the New York City Department of Parks & Recreation. We raise nearly 100% of the High Line's annual budget. Through excellence in operations, stewardship, innovative programming, and world-class design, we seek to engage the vibrant and diverse community on and around the High Line and to raise the essential private funding to help complete the High Line's construction and create an endowment for its future operations.

Job Description

We are looking for an Office Assistant to help with the organization and running of the daily administrative operations of the company. The ideal candidate will be a hard-working professional able to undertake a variety of office support tasks and work diligently under pressure. This person will be comfortable working with a high degree of attention to detail and discretion and incorporating new and effective ways to achieve better results. Reporting to the Sr. Director of People & Culture, the Office Assistant, works to maintain efficient office operations and provides administrative support to varying levels of staff and leadership. This role is not eligible for hybrid work and must report to the office Monday to Friday from 9:15 - 5:15 PM. Our offices are located on the West Side of Manhattan at 820 Washington Ave, NY NY 10014

The hourly rate for this position is $26/hour. Requirements

Primary Responsibilities:

• Work with the People & Culture Team to ensure the High Line Values are
• Oversee clerical tasks such as receiving and sending mail, processing invoices, and reconciling credit card activity
• Organize office and assist associates in ways that optimize procedures
• Welcome employees and direct visitors as they arrive at the office
• Keep inventory of office supplies and other amenities and order new materials as needed
• Monitor communal space use to ensure best practices are maintained
• Notify maintenance of any repairs, cleaning, or maintenance issues
• Coordinate with vendors on new and existing services
• Request services from internal teams to ensure the building is maintained
• Maintain knowledge of happenings in the office to ensure the flow of interaction between departments
• Collaborate with departments and committees to identify transforming employee needs and implement actions to adapt to these needs
• Assist in the onboarding and offboarding of employees
• Sort and distribute communications in a timely manner
• Create and update records, ensuring the accuracy and validity of information
• Schedule and plan meetings and appointments
• Resolve office-related malfunctions and respond to requests or issues
• Maintain trusting relationships with suppliers, customers, and colleagues
• Perform receptionist duties when needed
• Perform other duties and responsibilities as assigned

Qualifications

• Highly detail-oriented, organized, collaborative problem solver
• Ability to multitask and meet frequent deadlines
• Strong written and verbal communication skills and the ability to work toward solutions that benefit departments and the organization
• Experience with Google Suite