Legal Office Assistant

CBJ Law Department - Legal Office Assistant The CBJ Law Department is seeking a Legal Office Assistant to join our team! Launch your career in city government and take your first step into the legal field! As the Legal Office Assistant for the City and Borough of Juneau Law Department, you’ll work alongside attorneys and paralegals as part of the team that keeps municipal law operations organized and running smoothly behind the scenes. This entry-level position offers a steady, in-person work environment with a high degree of independence and the opportunity to take ownership of a long-term initiative modernizing how the Law Department manages its legal records. Records management and archiving are the primary focus of the position, balanced throughout the week by routine office responsibilities and smaller projects supporting the department’s attorneys and paralegals. No prior legal or records management experience is necessary; we’ll provide the training needed to learn the role and succeed. For someone looking to get a foot in the door of the legal field or local government, this is an opportunity to build practical experience, develop valuable professional skills, and become part of the team that helps keep city government working. Who We Are Looking For Enjoys organized, methodical work and can remain engaged with repetitive or long-term projects. Has strong attention to detail and takes pride in completing work accurately and consistently. Enjoys bringing order to large amounts of information and developing practical systems to keep things organized. Can work independently, manage their time, and maintain progress on projects with minimal supervision. Is reliable and comfortable with a position that requires consistent, in-person attendance. Is friendly and professional when answering phones, responding to emails, and assisting occasional visitors. Is comfortable using basic technology, including email, scanners, printers, and electronic file management, although training can be provided. Can handle confidential and sensitive information with professionalism and care. Is willing to learn new processes and shift between long-term projects and other administrative responsibilities as needed. The Benefits Of Joining Our Team The Law Department is a vibrant and dynamic team that values innovation and technology to enhance day-to-day office efficiency. As a member of our team, you will be encouraged to develop new skills and participate in regular administrative meetings and training sessions with staff across all departments. You will have daily interactions with CBJ staff, gaining valuable insight into the functions of local government. Additionally, you will have opportunities to cross-train within the Law Department. We place a strong emphasis on camaraderie and maintaining a healthy work-life balance, both within the department and throughout the organization.

WORKING HOURS AND LOCATION

This position works Monday through Friday, 8:00 a.m. to 4:30 p.m. The Law Department offices are currently located at One Sealaska Plaza, Suite 202, in Juneau, Alaska. The Legal Office Assistant has a dedicated private office within the department. Typical Responsibilities As the Legal Office Assistant, the majority of your time will be dedicated to records management and archiving. You will work through long-term projects to review, organize, scan, label, and index closed legal files, helping convert paper records into organized and searchable electronic files. You will also help prepare records for secure storage or destruction in accordance with established procedures. Over time, your work will help reduce the department’s reliance on paper records and make years of legal information easier for staff to locate and access. Alongside your archiving work, you will provide day-to-day office coverage by answering phone calls, taking messages, monitoring shared email inboxes, and assisting occasional walk-in visitors. You will help make sure incoming information and requests are directed to the appropriate staff member quickly and professionally. You will also support the attorneys and paralegals with a variety of smaller administrative and legal-support projects. This includes handling incoming and outgoing mail, scanning and assembling basic legal documents, updating legal reference materials, keeping shared office and conference spaces organized, assisting with minor technology troubleshooting, organizing, parsing discovery files for litigation casework, and other projects as assigned. Minimum Qualifications Education: High School graduation or the equivalent. Experience: Three (3) months of work experience that includes clerical responsibilities. Substitution Post-secondary education may be substituted for the required experience on the basis of: three (3) semester or four (4) quarter hours of post-secondary education are equal to one month of experience. Supplemental Information At the time of application, applicants are required to submit a cover letter and resume.

HIRING MANAGER CONTACT INFO

Hiring Manager: Junnie Chup, Law Office Manager Phone Number: View phone number on click.appcast.io Email: View email address on click.appcast.io Please read the below information carefully to ensure your application submission meets all submittal requirements. Education If you are using education to meet the minimum qualifications, you must document your education in your application, and you may be required to provide transcripts. Work Experience If you are using work experience to meet the minimum qualifications, you must document your work experience in the application. If your application does not support minimum qualifications, you may not advance to the interview and selection phase of the recruitment. NOTE: Attaching a resume or curriculum vitae is not an alternative to filling out the application in its entirety. Noting "see resume or CV" or any similar response on any portion of your application may lead to a determination that your application is incomplete and removal from consideration for this job posting. Application Assistance For questions regarding application submission or system operation errors, please visit: If your question is not answered in the FAQ, you may contact the Department of Human Resources & Risk Management at View phone number on click.appcast.io or View email address on click.appcast.io. For Applicant Password Assistance, Please Visit EEO Statement The City & Borough of Juneau complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities who require accommodation, auxiliary aides or services, or alternative communication formats, please call View phone number on click.appcast.io or TTY: Alaska Relay 711 or View phone number on click.appcast.io, or correspond with the Department of Human Resources & Risk Management at View email address on click.appcast.io or 155 Heritage Way, Juneau, AK 99801. The City and Borough of Juneau is an equal opportunity employer. Careers with the City & Borough of Juneau offer Many Benefits The following information describes typical benefits available to employees of the City & Borough of Juneau. Actual benefits received may differ based on position type and will be prorated for other than full time work. Incumbents of Part-time Limited, Eaglecrest Limited, Short-term Temporary, Emergency and Intern positions are not eligible for the benefits described below. Insurance Benefits Health insurance, which includes employer contributions toward medical/vision/dental No cost employee only plan available Employer paid Basic Life insurance--$10,000 for employee, spouse & dependents Additional optional coverage available Travel protection & financial services offered as part of the Life Insurance coverage Optional group-based insurance premiums for Term life with Accidental Death and Dismemberment (employee, spouse or qualified same sex partner, and dependents) Short-term Disability Accident Insurance Critical Illness Insurance Hospital Indemnity Insurance Pet Insurance Employee-funded flexible spending accounts for tax savings on eligible health care or dependent care expenses Employees are eligible for an employer funded Dependent Care Account (DCA) up to $5000.00 following 1 year of actively working. Retirement Benefits Membership in the Public Employees Retirement System (PERS) Employer contribution into a defined benefit or defined contribution program, depending on your date of hire Option to enroll in the City & Borough of Juneau’s Deferred Compensation Program with MissionSquare Employer match available for participating PERS Tier IV employees Note: The Defined Contribution Plan & Deferred Compensation Program offer a variety of investment options Paid Leave and Holidays Personal leave with an accrual rate increase based on time served 21 days of PL within first year of employment Personal leave includes Sick leave Thirteen paid holidays a year Six weeks Paid Parental Leave (to eligible employees) Employee Wellness Program The Employee Wellness Program assists employees in making choices that support their physical, mental, and emotional wellbeing. The program provides: An opportunity to earn a health insurance premium discount of $1300 per year An Employee Assistance Program Wellness Pass Discounts to local and CBJ recreation facilities Health related webinars Office Ergonomic Assessments Additional Perks Public Service Loan Forgiveness eligible employer Parking passes or bus passes provided for employees working in the downtown offices Free passes to Parks & Recreation field house, ice arena, and swimming pools #J-18808-Ljbffr City of Santa Fe Springs