Finance Administrator: Full Charge Bookkeeper

Job Description

Job Description

Finance Administrator: “Full Charge Bookkeeper” | Job Description

The Financial Administrator ensures that church financial records are updated in a timely and accurate manner following the church’s financial policies and procedures. Financial records include donor records, cash disbursements, accounts payable, accounts receivable, payroll, financial reports, budgets, and donor-restricted fund records. The Financial Administrator also assists with preparations for the church’s annual budget and annual financial audit. The Financial Administrator works with confidential information and must respect the privacy and confidences of church staff and church members.

Responsibilities and Duties include, but are not limited to:

• Process payroll for church staff and contractor payments, including quarterly reporting as required by law and issuing year-end W-2 and 1099 forms;

• Accounts payable, including timely and accurate preparation of checks and online payments;

• Maintain donor records accurately with timely quarterly and annual reporting to contributors about the status of pledges and other giving;

• Prepare monthly, quarterly, and annual financial reports in specified formats for staff, Finance Committee, and the Horizon Texas Conference;

• Maintain Stewardship records and generate reports to the Finance Committee;

• Support the Finance Committee and other church staff to ensure timely stewardship campaigns for requesting financial pledges from the congregation;

• Maintain records of donor-specific gifts, ensuring that disbursements are appropriate to donor expectations with accurate and timely reporting;

• Work with other staff and volunteers to count, record, and deposit weekly offering and all other financial contributions and payments;

• Weekly post of contributions to donor’s giving records;

• Maintain endowment records and process transactions as directed by the Board of Trustees;

• Assist the Senior Pastor and Finance Committee with annual budget preparation;

• Work with outside auditors and the Audit Committee for annual financial audit, including implementation of any audit recommendations;

• Coordinate with clergy requests for benevolence ministries, including record keeping;

• Maintain confidentiality of information learned and used;

• Ensure the integrity of the church’s financial operations, maintaining efficient internal controls following the church’s financial policies and procedures;

• Ensure compliance with State and Federal laws applicable to position responsibilities; • May be required to attend weekend or evening events or meetings;

• Other duties as assigned as needs arise, and the church evolves and changes.

Qualifications and Skills:

• Associate’s or bachelor’s degree in bookkeeping, accounting, or a related field from an accredited college or university, or comparable experience

• Thorough understanding of bookkeeping and basic accounting rules

• Must be proficient in dual-entry bookkeeping and fund accounting

• Experience with Church Windows preferred

• Experience with payroll required

• Experience with church management systems or member management software

• Proficiency with Microsoft Office, including Excel and Word, along with the Google platform

• Notary public preferred

• Good oral and written communication skills

• A proven record of trustworthiness and honesty

• Ability to maintain confidentiality and be bonded

• Three plus years of experience in bookkeeping or accounting, preferably in a church setting

• Ability to work with others, including staff, members, and volunteers, in a supportive, collegial team relationship supporting the ministries and mission of the church

• Ability to work independently to meet deadlines and manage time efficiently

Expected Hours of Work/Compensation:

This is a part-time (18-20 hours), non-exempt salaried position with limited benefits. The weekly schedule will be determined with the Senior Pastor and will be within normal business hours, Monday through Thursday, 9:00 am - 4:30 pm. Evening hours may be required occasionally.

$20,000 to $24,000 per year, depending on experience.