Material Coordinator

Job Description

Job Description

Job Title: Material Coordinator

Job Description

We are seeking a highly organized and detail-oriented Parts/Materials Coordinator to support material flow, procurement coordination, inventory control, and equipment logistics within a dynamic engineering and laboratory environment. This role is critical to ensuring parts, tools, and equipment are available, accurately tracked, compliant with quality requirements, and efficiently managed from receipt through use. The coordinator will partner closely with engineering, lab operations, quality, sourcing, and finance teams.

Responsibilities

• Track incoming parts, components, and deliveries.
• Allocate and receive materials into inventory systems.
• Maintain accurate inventory records and stock levels.
• Perform cycle counts and reconciliation activities.
• Identify shortages, discrepancies, and risks.
• Manage shipping and receiving processes.
• Verify packing slips against purchase orders/requests.
• Inspect shipments for damage and resolve issues.
• Coordinate outbound shipments for repairs, calibration, and returns.
• Maintain shipping and tracking documentation.
• Initiate PCard purchases and process procurement workflows through OTS or equivalent systems.
• Track open orders and delivery status.
• Coordinate with sourcing/procurement and vendors.
• Support RMAs, returns, and replacements.
• Label and maintain part identification and traceability.
• Maintain segregation of accepted, uninspected, and nonconforming/quarantine materials.
• Support incoming inspection workflows.
• Maintain certifications and material documentation such as CoC.
• Support audit and compliance readiness.
• Initiate hardware/material workflows.
• Track material movement through build/test lifecycle.
• Maintain visibility of material usage and allocation.
• Track calibration due dates and coordinate shipments to/from calibration vendors.
• Maintain calibration records and certificates.
• Segregate expired or out-of-calibration equipment.
• Kit/stage parts for scheduled builds and tests.
• Coordinate material readiness with lab/test leads.
• Reduce technician/engineer time spent locating materials.

Essential Skills

• Experience in material coordination, procurement, quality, supply chain, or related field.
• Familiarity with purchasing/procurement systems such as OTS and ERP.
• Understanding of inventory control and material traceability.
• Strong organizational and tracking skills.
• Proficiency with Microsoft Office or similar tools.
• Ability to work cross-functionally in a technical environment.

Additional Skills & Qualifications

• Experience in quality systems or regulated environments.
• Experience supporting engineering or laboratory operations.
• Familiarity with M&TE/calibration coordination.

Work Environment

The position is onsite, Monday to Friday, generally from 8 AM to 5 PM.

This is a Contract position based out of Wilmington, NC.

The pay range for this position is $30.00 - $39.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Wilmington,NC.

This position is anticipated to close on Jul 24, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on ziprecruiter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.