Payroll & Benefits Specialist

Summary

This position’s key responsibilities include administering regular payrolls for salaried employees and facilitating adherence to the payroll budget. The role also oversees 401(k) plan operations and compliance audits and enters employees’ 401k changes into the HRIS.

Additional duties include support for recruiting processes (e.g., offer letter review), compliance reporting (FCRA, EEO-1), workers’ compensation case management and audits, and maintaining accurate payroll and benefit records. The position requires a high level of attention to detail, the ability to manage multiple priorities under pressure, and consistent, reliable attendance.

This position requires a steady work habit at all times. The employee must demonstrate the ability to remain focused on work with multiple interruptions daily. In addition, this position can be demanding in terms of time management, knowledge, skills, and commitment to complete tasks daily. This position requires sound decisions and discretion to protect confidential information. The individual must behave and be able to interact with customers, vendors, and employees at all levels within the organization in a professional, business-like manner, while treating all such individuals with dignity and respect.

The Company believes that each employee makes a significant contribution to our success. This contribution should not be limited by the below listed responsibilities. Therefore, this position description is designed to outline primary duties, qualifications, and job scope, but not limit the employee or the company to only the work identified. It is our expectation that each employee will offer his/her services wherever and whenever necessary, to ensure the success of our endeavors.

Essential Duties

Payroll Responsibilities

• Processes regular payrolls for salaried employees
• Processes monthly and quarterly payroll items
• Handles certified payrolls
• Ensures 401k deferrals and loan deductions are withheld
• Prepares files for dead inventory, generic earnings and additional payroll processing
• Facilitates Payroll Budget Process
• LA Tax incentive and other specific town/parish incentives

Benefit Responsibilities

• Administers the day-to-day and annual operations of the 401(k) plan
• Responsible for preparation of Form 5500 for the 401(k) and cafeteria plans

Other Responsibilities

• Review and approval of offer letters for recruiting department
• FCRA – Fair Credit Reporting Act
• EEO-1 reporting
• Reports, maintains and monitors all workers’ compensation case files
• Responsible for annual workers' compensation audit
• Regular and predictable attendance is essential for this position.

Education and/or Work Experience -

• 3 to 4 years of payroll processing experience required
• Strong accounting aptitude required
• 1 to 2 years of employee benefit experience preferred
• High School or Equivalent

*Please note that this role is not eligible for Visa sponsorship/assistance at this time.

PLEASE NOTE: John H Carter Company is not accepting unsolicited assistance from search firms/employment agencies for this employment opportunity. Please, no phone calls or emails to any employee of John H Carter Company about this opening. All resumes submitted by search firms/employment agencies to any employee at John H Carter Company via-email, the Internet or in any form and/or method without a valid and executed search firm agreement in place for this position will be deemed the sole property of John H Carter Company; no fee will be paid in the event a candidate is hired by John H Carter Company as a result of the unsolicited referral or through other means.

If you wish to become an approved agency to assist us in our employment efforts, please submit your request to ***email_hidden***.