Administrative Assistant

Job Description

Job Description

 

Front Desk & Customer Service Assistant

 

 

Full-Time or Part-Time

 

We are looking for a friendly, organized, and dependable Front Desk & Customer Service Assistant to join our barn team. This role is ideal for someone who enjoys working in an office setting, communicating with clients, and helping keep daily operations running smoothly.

 

Position Overview:

This position serves as the first point of contact for clients and vendors while providing administrative and customer service support. The ideal candidate is detail-oriented, professional, and comfortable in a barn environment.

 

 

Key Responsibilities:

 

 

Front Desk & Customer Service

 

• Greet clients and respond to phone calls, emails, and messages in a professional and timely manner
• Serve as a primary point of contact for boarders, clients, and vendors
• Assist with questions regarding schedules, billing, and barn policies

 

 

Administrative & Office Support

 

• Manage calendars, appointments, and scheduling
• Maintain organized digital and physical records
• Handle client forms, waivers, and contracts

 

 

Billing & Record Keeping

 

• Create and track invoices, payments, and account balances
• Maintain accurate records for board, lessons, and services
• Assist with payroll tracking and expense documentation
• Coordinate with bookkeeper or accountant as needed

 

 

Operations & Coordination

 

• Maintain accurate records of veterinary, farrier, dentist and service visits
• Track and document barn-related schedules and activities for reference
• Serve as the main line of communication between staff, management, and clients
• Relay information, updates, and requests to appropriate team members
• Support barn staff and barn management with day-to-day administrative and communication needs
• Assist with events, clinics, or special projects as needed

 

 

Qualifications:

 

• Previous customer service or office experience preferred
• Strong communication and organizational skills
• Comfortable using computers, outlook, excel and basic office software
• Ability to multitask and work independently
• Familiarity with horses or barn operations is a plus but not required

 

 

Position Details:

 

• Full-time or part-time available
• Schedule to be discussed
• Compensation based on experience

 

 

How to Apply:

 

Please submit your resume and a brief introduction through ZipRecruiter

\nCompany Description

60 acre quaint, historic horse farm, offering traditional and therapeutic lessons, and boarding. Beautiful, natural setting, lovely staff members and horses. This farm is host site of a charitable organization that serves children and adults who are at-risk. This position may evolve to full time for the right candidate.

Company Description

60 acre quaint, historic horse farm, offering traditional and therapeutic lessons, and boarding. Beautiful, natural setting, lovely staff members and horses. This farm is host site of a charitable organization that serves children and adults who are at-risk. This position may evolve to full time for the right candidate.