Administrative Assistant - Law Firm

Job Description

Job Description

Full-Time | In-Person | Monday–Friday, 8:30 AM–5:30 PM

We are a fast-paced, high-volume law firm seeking a reliable and detail-oriented Administrative Assistant to support our legal team. This is a full-time, in-office role ideal for someone who is organized, adaptable, and thrives in a collaborative environment.

Key Responsibilities

• Provide day-to-day administrative support to attorneys and staff

• Maintain and organize case files (physical and electronic)

• Assist with subrogation tasks and follow-up as needed

• Contact medical providers and other vendors to request records and verify balances on client cases

• Prepare, edit, and proofread correspondence and internal documents

• Assist with scheduling, time entry, scanning, filing, and general clerical duties

• Manage internal communications while maintaining strict confidentiality

Qualifications

• 2+ years of administrative experience (legal or professional services preferred)

• Proficiency in Microsoft Office (Word, Excel, Outlook)

• Strong organizational, multitasking, and time-management skills

• Ability to work independently in a high-volume environment

• Professional communication skills with staff, clients, and outside vendors

• Team-oriented, dependable, and detail-focused

Why Join Us

• Supportive, professional legal team

• Stable weekday schedule — no weekends

• Hands-on, in-office role with room to grow as the firm expands

Note: Job duties may evolve as the firm grows; any changes will be communicated in advance.
No phone calls, please.