Human Resources (HR) Assistant

Job Description

Job Description

Overview

We are looking for an experienced HR Assistant to support the Chief Operating Officer with daily HR, hiring, administrative, and compliance-tracking.

This is not an entry-level position. The right candidate must be organized, dependable, detail-oriented, and able to work independently without constant direction. This person should be comfortable managing follow-up, prioritizing routine tasks, making basic operational decisions, and knowing when to escalate sensitive matters.

This role will also assist with hiring-related tasks when needed, including candidate communication, interview scheduling, onboarding preparation, and follow-up on missing new-hire documents .

Responsibilities

• Assist with candidate communication, interview scheduling, onboarding preparation, and hiring follow-up.
• Prepare, organize, and maintain employee and contractor files.
• Track missing documents and follow up with employees, managers, clinics, and candidates.
• Monitor and route assigned inbox items to the appropriate person or department.
• Maintain spreadsheets, task lists, reminders, and follow-up logs.
• Assist with document organization, and filing.
• Identify urgent, sensitive, or high-risk issues and escalate them to the COO.

Skills

• 2 or more years of experience in office administration, HR support, recruiting support, healthcare administration, clinic operations, or a similar role preferred.
• Ability to work independently and manage multiple priorities.
• Strong organization, accuracy, and follow-through.
• Good judgment and ability to recognize when an issue should be escalated.
• Comfortable handling confidential employee and business information.
• Strong written and verbal communication skills.
• Experience with Outlook, calendars, spreadsheets, shared files, and digital filing systems.
• Healthcare, chiropractic, medical office, or multi-location office experience is a plus.
• Experience with ADP Workforce Now, payroll, HR, and onboarding systems is a plus.

Ideal Candidate

The ideal candidate is someone who takes ownership and follows through. This person should be able to keep tasks moving, communicate professionally, protect confidential information.