Administrative Specialist

Advertisement Closes: 8/1/2026 (11:59 PM ET) Job ID: 2603752 Job Title: Administrative Specialist Pay Grade: 12 Salary: $2,976.04 - $4,464.04 Monthly Employment Type: EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | 37.5 HR/WK Hiring Agency: Transportation Cabinet | Department of Highways Location: 109 Loraine Street Pikeville, KY 41501 USA The agency may authorize the selected applicant to telecommute up to two days per week for Kentucky residents only. The agency may terminate or modify the telecommuting arrangement at any time. The Kentucky Transportation Cabinet is committed to meeting or exceeding the needs and expectations of our customers. Our focus is on people: our customers, our employees, and our partners. We will continually improve both the delivery of our products and services and the processes that support that delivery to provide a safe, efficient, environmentally sound, and fiscally responsible transportation system that delivers economic opportunity and enhances the quality of life in Kentucky. Responsibilities Manage and process utility payments, ensuring timely and accurate handling of recurring expenses. Process equipment invoices and perform accounts payable functions, including data entry and proper account coding. Place and track delivery orders for janitorial and office supplies. Maintain accurate financial records and supporting documentation, and assist with account reconciliations. Ensure compliance with district financial procedures and internal controls. Ideal candidate will have experience in: Accounts payable and invoice processing. Financial recordkeeping and data entry. Supply ordering and inventory coordination. Working with financial software systems (e.g., EMARS). Benefits and Perks Comprehensive health with optional dental and vision insurance. Retirement savings. Professional development opportunities and ongoing trainings. A collaborative and innovative work environment. Employee wellness programs. Additional position information (travel required, standing/stooping/bending/lifting, sitting at a desk, etc.) Incumbents working in this job title primarily perform duties in an office setting. Applicants must be currently authorized to work in the United States for any employer. Applicants must be currently authorized to work in the United States for any employer. The Kentucky Transportation Cabinet (KYTC) participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in U.S. KYTC will only use E-Verify once you have accepted a job offer and completed the Form I-9. For more information on E-Verify, or if you believe that KYTC has violated its E-Verify responsibilities, please contact Department of Homeland Security (DHS) at View phone number on click.appcast.io or Minimum Requirements EDUCATION: Graduate of a college or university with a bachelor's degree. EXPERIENCE, TRAINING, OR SKILLS: One year of professional, administrative, or business experience. Substitute EDUCATION for EXPERIENCE: Additional education will substitute for the required experience on a year-for-year basis. Substitute EXPERIENCE for EDUCATION: Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis. SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.): NONE Working Conditions Incumbents working in this job title primarily perform duties in an office setting. Probationary Period This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111. If you have questions about this advertisement, please contact Mary Westfall-Holbrook at View email address on click.appcast.io or View phone number on click.appcast.io. An Equal Opportunity Employer M/F/D #J-18808-Ljbffr