Administrative Assistant

A leading Financial Services firm is hiring an Administrative Assistant to support the firm’s senior leadership team in Chicago. This individual will play a central role in providing administrative support, partnering closely with the Executive Assistant on firm events and initiatives, and helping keep the office running smoothly. From board meetings and investor gatherings to portfolio summits, team offsites, and client dinners, this role will support a wide range of important events and activities to happen seamlessly.

Beyond administrative responsibilities, this position offers a unique opportunity to gain insight into the inner workings of a private equity firm, with exposure to deal processes, portfolio company activities, and investor relations. It’s an ideal opportunity for a highly organized, proactive, and service-minded professional who enjoys being behind the scenes, anticipating needs, managing details, and making things happen. You’ll work closely with senior leadership and can make a meaningful impact within a dynamic and growing firm.

Responsibilities

• Provide hands-on administrative support to Managing Partners and the broader team.
• Partner closely with the Executive Assistant to help keep the day-to-day running smoothly.
• Manage complex calendars and scheduling across multiple time zones.
• Coordinate detailed domestic and international travel, including itineraries and logistics.
• Prepare and edit presentations, correspondence, meeting materials, and other documents.
• Serve as a trusted liaison between senior leaders and internal and external contacts.
• Handle sensitive information with professionalism, discretion, and confidentiality.
• Support the planning and execution of firm events, including AGMs, board meetings, portfolio summits, offsites, client dinners, and team gatherings.
• Coordinate event details such as vendors, guest lists, RSVPs, logistics, materials, and on-site support.
• Help oversee the day-to-day needs of the office, including supplies, facilities, service providers, and vendors.
• Welcome and host office visitors while coordinating conference rooms and meeting setups.
• Jump in on special projects, research, and operational initiatives as needed.
• Bring a proactive, can-do approach to whatever the day brings.
• Stay organized, flexible, and calm while balancing multiple priorities.
• Being someone the team can count on to anticipate needs, solve problems, and keep things moving.

Ideal Experience

• Bachelor’s degree or equivalent combination of education and professional experience.
• Previous experience in administrative, executive support, office coordination, or similar role.
• Experience supporting senior-level executives; experience in private equity, investment banking, financial services, or professional services is a plus.
• Strong proficiency with Microsoft Office, including Outlook, PowerPoint, Excel, and Word; familiarity with CRM systems is helpful.
• Experience with event planning, coordination, or logistics is a plus.
• Excellent written and verbal communication skills with a polished, professional presence.
• Highly organized with the ability to manage multiple priorities, stay ahead of deadlines, and follow through on the details.
• Strong judgment and the ability to handle confidential information with discretion.
• Proactive, resourceful, and service-oriented with a willingness to jump in and help wherever needed.
• Someone who takes pride in being dependable, anticipating needs, and making things easier for the people they support.

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Larko is a women-owned, premier staffing and recruiting firm based in Chicago with a nationwide reach. We specialize in Direct Hire, Temp-to-Hire, and Temporary/Project placements across a wide range of roles, including Executive Assistants, Administrative Assistants, Personal Assistants, Chief of Staff, Office Managers, Receptionists, General Office, Event Support, Project Management, and Customer Service.