Fixture Coordinator

Job Description

Retail Data Specialist (Fixture & Vendor Coordination)

Location: Local candidates preferred in Nashville, TN (Hybrid optional, not required)

Must be comfortable working 8am-5pm CST

Position Overview

We are seeking a detail-oriented Retail Data Specialist to support large-scale store fixture initiatives, including seasonal floor updates and a major recreational department expansion across 600+ retail locations.

This role will support the coordination, ordering, tracking, and invoicing of store fixtures — including endcap displays, merchandise holding units, and plastic display setups — working closely with domestic and overseas third-party vendors to ensure timely and accurate delivery to stores nationwide.

Project Details

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• Supporting fixture rollouts across approximately 600+ retail stores
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• Expansion of recreational departments
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• High-volume vendor coordination and order tracking environment
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Key Responsibilities

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• Coordinate fixture orders from initiation through delivery
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• Track purchase orders and ensure fixtures are delivered to correct store locations
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• Communicate with third-party vendors (domestic and international) regarding order status and timelines
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• Monitor and manage invoicing processes (POS and invoice reconciliation)
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• Maintain accurate data tracking using Excel and internal systems
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• Utilize ticketing systems to manage and resolve store or vendor requests
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• Partner cross-functionally to support seasonal and project-based fixture rollouts
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• Ensure accurate documentation and reporting throughout the lifecycle of each order
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Required Qualifications

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• 1–3 years of experience in retail, fixtures, merchandising support, vendor coordination, or invoicing
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• Familiarity with retail fixture terminology (must understand fixture lingo)
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• Strong Excel skills (Pivot Tables and VLOOKUP required)
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• Experience tracking orders, managing vendor communication, or handling invoicing
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• Highly organized with strong attention to detail
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• Strong written and verbal communication skills
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Preferred Qualifications

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• Experience with ARIBA (SAP) or other invoicing systems
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• Experience with ServiceNow or similar ticketing platforms
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• Prior experience supporting fixture rollouts or store planning teams
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