HR Specialist

MISSION, VISION, AND VALUES

Our mission is to provide quality, comprehensive healthcare, and supportive services to those in our community. Our vision is "Improving the Health and Well Being of our Community." Our Core Values consist of Integrity, Compassion, and Excellence. Employees must possess a strong commitment to the mission, policies, goals and philosophy of Harbor Community Health Centers.

JOB SUMMARY

The Human Resources Specialist will report directly to the Human Resources Manager and will be responsible for supporting day-to-day human resources operations with a primary focus on full-cycle recruitment, onboarding, and personnel records management.

The Human Resources Specialist will manage the recruitment process from requisition through onboarding, maintain accurate and audit-ready employee records, and provide administrative and coordination support across HR functions including benefits, leaves of absence, and compliance-related processes.

The Human Resources Specialist must perform all duties with independence, professionalism, precision, and confidentiality while supporting HarborCHCs mission and operational needs.

ESSENTIAL DUTIES & RESPONSIBILITIES

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

To perform the job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Human Resources Specialist:

• Independently coordinate and manage full-cycle recruitment processes, including requisition creation, job postings, candidate screening, interview coordination, and offer administration
• Partner with hiring managers to support efficient and timely hiring processes (managers conduct interviews)
• Prepare and issue offer letters; conduct reference checks and initiate background screenings
• Coordinate and manage onboarding process, ensuring completion of all pre-employment requirements
• Maintain accurate, complete, and audit-ready personnel files; scan and upload employee documentation into ADP Workforce Now
• Conduct regular audits of employee records to ensure compliance with federal, state, and FQHC requirements
• Process employee lifecycle transactions including hires, terminations, and status changes
• Support benefits administration including enrollments, changes, and employee inquiries; assist with Open Enrollment
• Assist with leave of absence administration including tracking and coordination of required documentation
• Process and manage incoming HR-related mail and documentation, including Employment Development Department (EDD) requests such as unemployment insurance (UI) and state disability insurance (SDI) claims
• Coordinate employee-related logistics such as onboarding materials, badges, and system access
• Maintain and update job descriptions and HR documentation
• Provide general administrative support to the Human Resources department
• Perform other duties as assigned in support of Human Resources operations

QUALIFICATIONS

Required education, experience and/or training:

• High School Diploma or equivalent required; Associates or Bachelors degree in Human Resources, Business Administration, or related field preferred
• Minimum 35 years of Human Resources experience with hands-on responsibility in recruitment and HR administration
• Demonstrated experience managing or supporting full-cycle recruitment processes
• Required: Recent hands-on experience with ADP Workforce Now (or similar ADP platform)
• Experience maintaining employee records and ensuring compliance with federal and state regulations
• Working knowledge of employment laws and HR best practices
• Strong organizational skills with a high level of attention to detail and accuracy
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment
• Strong communication and interpersonal skills with the ability to interact effectively at all levels of the organization
• Ability to maintain confidentiality and handle sensitive information with discretion
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Experience working in a community clinic or Federally Qualified Health Center (FQHC) preferred
• Bilingual (English/Spanish) preferred

REQUIRED CORE COMPETENCY

Demonstrated ability to independently manage recruitment and administrative HR functions with minimal supervision

EXPECTATIONS

• Adheres to all HarborCHCs policies and procedures.
• Conducts self in a manner that represents HarborCHCs core values at all times.
• Must possess a solid commitment to the mission, policies, goals, and philosophy of HarborCHC.
• Maintains a positive and respectful attitude with all work-related contacts.
• Communicates regularly with his/her immediate supervisor about departmental and HarborCHC concerns.
• Consistently reports to work prepared to perform the duties of the position.
• Meets productivity standards and performs duties as workload necessitates.
• Maintain strict confidentiality of all data and information.
• Demonstrates integrity and accountability for duties and responsibilities.
• Performs all job functions in a professional and courteous manner. This includes answering phone calls and emails in a timely manner.

PHYSICAL REQUIREMENTS

The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. While performing the duties of this job, the employee is regularly required to sit; use hands to manipulate objects, tools or controls; reach with hands and arms; and talk and hear. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust.

HOURS OF OPERATIONS

HarborCHC is open Monday-Thursday 7:00am-7:00pm, Friday 8:00 am-5:00pm, and Saturday 8:00am-5:00pm.

HR PROCEDURAL REQUIREMENTS

• Must be legally authorized to work in the United States
• Must successfully complete post-offer background screening and verification requirements
• This job description is not intended to be all-inclusive; additional duties may be assigned

EQUAL EMPLOYMENT OPPORTUNITY STATEMENT

HarborCHC does not discriminate in employment opportunities or practices on the basis of race; religion; color; sex/gender (including pregnancy, childbirth, breastfeeding or related medical conditions); sexual orientation; national origin; ancestry; physical or mental disability; medical condition; genetic information/characteristics; marital status/registered domestic partner status; age; sexual orientation; reproductive health decision-making; military or veteran status; use of cannabis off the job and away from the workplace; and any other basis protected by federal, state or local law or ordinance or regulation, or any other legally recognized protected basis under federal, state or local laws, regulations or ordinances. This policy applies whether the individual has or is perceived to have any of the characteristics protected by law or is associated with a person who has or is perceived to have any of the characteristics protected by law. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, and transfer, leaves of absence, compensation, and training.

DISCLAIMER

The above statements define this position as it currently exists and are intended to describe the general responsibilities and requirements for this job. They are not to be considered as an exhaustive statement of duties, responsibilities, or requirements and does not limit the assignment of additional duties at the discretion of the supervisor. HarborCHC is an at-will employer.

In addition, HarborCHC may change your duties, compensation or hours, or transfer, reassign, promote, demote, suspend, or otherwise change the terms and conditions of your employment (other than the at-will relationship), with or without cause or prior notice.

Monday Friday, 8:00 AM 5:00 PM (onsite), supporting in-person onboarding, employee support, and HR operations.

Compensation details: 30-35 Hourly Wage

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