Office Manager

Job Description

Essential Duties and Responsibilities

• Oversee daily office operations and help maintain an organized, professional, and efficient office environment.
• Answer phones, respond to emails, distribute messages, and support general communication throughout the office.
• Maintain office files, records, forms, and documentation in an accurate and organized manner.
• Order and maintain office supplies, equipment, and materials as needed.
• Assist with scheduling, meetings, calendars, mail, shipping, and other administrative tasks.
• Support management with special projects, reports, follow-up items, and day-to-day operational needs.

Accounting and Month-End Support

• Assist with basic accounting functions, including gathering, organizing, and reviewing documents needed for month-end close.
• Collect invoices, receipts, statements, purchase orders, and other supporting documentation for accounting review.
• Help match invoices, confirm proper approvals, and follow up on missing or incomplete documentation.
• Assist with accounts payable and accounts receivable support, as assigned.
• Prepare, scan, file, and maintain accounting-related records in accordance with company procedures.
• Coordinate with management, accounting staff, outside accountants, or vendors to obtain information needed for reporting and month-end processes.
• Maintain confidentiality when handling financial, employee, vendor, and company information.

Qualifications and Skills

• Prior office administration, office management, bookkeeping, or basic accounting experience preferred.
• Strong organizational skills and ability to manage multiple tasks and deadlines.
• High attention to detail and accuracy, especially when working with financial documents and records.
• Ability to communicate professionally with employees, customers, vendors, and management.
• Comfortable using Microsoft Office programs, email, electronic files, and basic office equipment.
• Ability to work independently, take initiative, and follow through on assigned tasks.
• Must be dependable, trustworthy, and able to maintain confidentiality.

Physical and Work Requirements

• Ability to sit, stand, use a computer, answer phones, and perform general office tasks for extended periods of time.
• Ability to lift or move office supplies and materials as needed.
• Must be able to work in an office environment and adjust priorities based on business needs.
• Regular and reliable attendance is required.