CoMotion Labs Operations Coordinator
$48.4kUW Medicine
- # CoMotion Labs Operations CoordinatorApply: Seattle, WA: Full time: Posted Yesterday: End Date: October 15, 2026 (12 days left to apply): REQ-0000137530**Job Description****CoMotion Labs has an outstanding opportunity for an Operations Coordinator (Administrative Assistant 3 NE S SEIU 925 Non Supv) to join their team.** **About this Opportunity** Reporting to the Director, CoMotion Labs, the Operations Coordinator provides complex administrative and operational support across CoMotion Labs' incubator network. This role ensures smooth space operations, member services, and day-to-day office and site functions. This position also receives operational guidance, work direction, and priority setting from the Life Science Manager. The Operations Coordinator is a key point of contact for members, guests, vendors, and internal partners, playing a critical part in maintaining a welcoming, well-run environment across multiple locations. The right person in this role is comfortable with variety, takes initiative in a fast-moving environment, and brings a consistent customer-service orientation to everything they do. This is a full-time, in-person position based primarily at Fluke Hall, with one scheduled day per week at the Startup Hall – Tech+ location, and additional coverage at other CoMotion Labs sites as operational needs arise. **Key Responsibilities** * Space & Member Experience – 30%* Serve as the welcoming primary point of contact at Fluke Hall for members, guests, and visitors; onboard new members and prepare records, communications, access requests, and orientation materials.* Operations & Administration – 30%* Create and maintain administrative procedures, inventory, and vendor relationships; assist with event logistics; and coordinate, track, and report on department-wide projects and delegated tasks to support efficient operations and UW policy compliance.* Communications & Scheduling – 20%* Serve as the primary communications point of contact by answering phones, routing emails/voicemails, and resolving routine inquiries about CoMotion Labs services and policies (escalating policy-sensitive matters as needed); manage scheduling, mail processing, and draft internal communications and correspondence on behalf of management.* Data, Reporting, & Team Support – 20%* Manage member records and department data, generate reports, review documents and applications for accuracy and compliance, maintain and assist with preparation/tracking of contracts and vendor documentation, provide administrative coverage at other CoMotion Labs locations as needed, and perform other duties as assigned. **Required Qualifications**To be considered for this opportunity your application must demonstrate you meet both the minimum qualifications and additional qualifications listed below. Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration. **Minimum Qualifications**Requires High School/GED AND three years of office or administrative support experience. Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration. **Preferred Qualifications*** Strong written and verbal communication skills, with proficiency in Microsoft Office and Google Workspace* Experience in a university, innovation, or startup environment, including familiarity with UW systems and policies* Experience coordinating events and/or managing vendors* Comfortable working in ambiguous, fast-changing environments and troubleshooting facilities-related issues* Ability to lift up to 40 lbs* Experience working in a laboratory, shop, or other technical/regulated environment **Working Conditions** * Full-time, in-person position based primarily at Fluke Hall* One scheduled day per week at the Startup Hall – Tech+ location, with additional coverage at other CoMotion Labs sites as operational needs arise* Scheduling flexibility required to support events* Subject to UW employment policies; classified under the Administrative Assistant series **About the Team**CoMotion Labs, part of CoMotion, serves as a multi-industry incubator for early-stage startups in the greater Seattle area, as well as the UW community. Join a fast-paced, collaborative team dedicated to helping entrepreneurs and researchers bring their ideas to life and play a direct role in launching the next generation of UW-affiliated startups. **Compensation, Benefits and Position Details****Pay Range Minimum:**$48,396.00 annual**Pay Range Maximum:**$64,740.00 annual**Other Compensation:**-**Benefits:**For information about benefits for this position, visit Shift (United States of America)**Temporary or Regular?**This is a regular position**FTE (Full-Time Equivalent):**100.00%**Union/Bargaining Unit:**SEIU Local 925 Nonsupervisory
- J-18808-Ljbffr UW Medicine
Vacancy posted 3 days ago
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