Administrator Assistant

Job Description

Job Description

Part-Time: Administrator Assistant

Assisted Living Community — Denver, Colorado

About the Opportunity

We are a small, resident-centered assisted living community in Denver, Colorado, seeking a dedicated part-time Administrative Assistant to support our daily operations. This is an excellent opportunity for a motivated professional who thrives in an independent work environment, values quality elder care, and wants to join a growing team where their contributions make a meaningful difference.

Key Responsibilities

• Manage resident intake, service agreements, and maintain accurate resident files and records
• Coordinate resident activities, appointments, and transportation arrangements as needed
• Ensure ongoing compliance with CDPHE assisted living regulations, Medicaid requirements, and applicable healthcare regulations
• Oversee billing, invoicing, Medicaid documentation, and basic accounts receivable functions
• Coordinate staff scheduling, resident appointments, and facility activities
• Maintain compliance records, incident reports, and required regulatory documentation
• Serve as a professional point of contact for residents, families, and external service providers
• Manage supply ordering, inventory tracking, and vendor communications
• Support HR administrative functions, including onboarding paperwork and personnel file maintenance
• Handle phones, correspondence, and day-to-day office operations independently
• Assist leadership with special projects and continuous quality improvement efforts

Who You Are

You are a professional who brings integrity, compassion, and a service-first mindset to everything you do. You are:

• Professional and customer-oriented in all interactions
• Flexible and adaptable in a dynamic care environment
• Growth-minded and eager to expand your skills and responsibilities
• Detail-oriented with strong organizational follow-through
• Self-directed and capable of working with minimal supervision
• A natural leader who can guide and support team members as needed

Required Qualifications

• Minimum 1 year of administrative experience in an assisted living, senior care, or healthcare setting
• Working knowledge of CDPHE assisted living regulations and Medicaid requirements
• Familiarity with applicable healthcare regulations governing residential care facilities
• Proven ability to work independently and manage priorities with minimal supervision
• Strong proficiency in Microsoft Office (Word, Excel, Outlook) and electronic records systems
• Excellent written and verbal communication skills with a customer-focused, compassionate approach
• Demonstrated professionalism, integrity, and reliability
• Ability to lead and support a small care team
• Must hold, or be willing to complete, required certifications: Administrator Course Certificate, QMAP, and CPR/First Aid
• Must be able to pass a CAPS background check and all other required pre-employment screenings
• Ability to complete all required ongoing training as mandated by state regulations
  

Education Requirements

• High school diploma or GED (minimum requirement)
• Associate's degree in healthcare administration, business administration, or a related field (preferred)
• Relevant experience in assisted living or healthcare administration (may substitute for formal education)

What We Offer

• Competitive hourly pay commensurate with experience: $21–$30/hour depending on experience
• Work schedule: Monday–Saturday, 8:30 AM–5:00 PM; 2 days/week (16 hours per week total)
• Flexible part-time schedule with real potential to grow into a full-time role
• A close-knit, mission-driven team environment where your work has direct impact
• Meaningful work that supports the daily quality of life of our residents and their families

EEO / Non-Discrimination Statemen: We are an Equal Opportunity Employer. We do not discriminate on the basis of race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity, or any other protected status.

How to Apply

Please send your resume and completed application to: