Administrative Assistant Denver Office

Job Description

Job Description

Salary: $24/hour starting rate

Psychological Dimensions | Greenwood Village, CO | Full-Time | 40 Hours Per Week

Hybrid Schedule: In Office MondayThursday, Remote Friday

About Psychological Dimensions (PD)

Psychological Dimensions is a nationwide, industry-leading police and public safety forensic consulting firm. Our mission is to providestate-of-the-artpsychological risk management evaluations andconsultationto public safety agencies and corporate organizations. We conduct pre-employment psychological screening, wellness programs, critical incident debriefings, specialty assignment evaluations, fitness-for-duty assessments, and related consultation services.

The Opportunity

We areseekinga dependable, organized, and customer-focused Administrative Assistant to serve as the in-office administrative presence for our Denver/Greenwood Village location while also providing administrative support to our broader operations team.

This is a great role for someone who enjoys being the person others can count on: welcoming candidates, keeping appointments on track, managing details, supporting communication, and helping a professional office run smoothly.

The person in this position will work in the Denver office Monday through Thursday and remotely on Fridays. In addition to supporting in-office needs, this role assists with organization-wide scheduling, email monitoring, receptionist duties, data entry, candidate communication, report-processing support, and general operations workflows.

What Makes This Role Rewarding

• You will be the on-site anchor for a professional office while still being connected to a collaborative, nationwide team.

• You will support meaningful work connected to public safety, organizational wellness, and high-quality psychological services.

• You will have variety in your day without being expected to figure everything out alone; we provide training, systems, and team support.

• You will have a consistent schedule, benefits, and the flexibility of remote Fridays.

Schedule and Work Location

• Full-time, 40-hour workweek.

• Monday through Thursday: in office at our Greenwood Village/Denver-area location.

• Friday: remote work from home.

• Standard business hours are 8:00 AM to 5:00 PM Mountain Time.

• Candidates must have a reliable internet connection and a professional home workspace for remote workdays.

• Occasional flexibility may be needed to support operational needs.

What Youll Do

Be the Denver Office Anchor

• Welcome candidates, clients, contractors, and visitors in a professional and friendly manner.

• Prepare testing and interview rooms for in-person appointments.

• Keep the office organized, professional, stocked, and ready for daily operations.

• Handle mail, deliveries, supplies, and basic facility coordination.

Support Scheduling and Communication

• Assistwith appointment scheduling, calendar coordination, and candidate communications.

• Monitor and respond to office emails, voicemails, incoming calls, and electronic faxes.

• Route inquiries to theappropriate teammembers and follow up to ensure issues are handledpromptly.

• Communicate professionally with candidates, clients, psychologists, contractors, and colleagues.

Keep Operational Workflows Moving

• Enter andmaintainaccurateinformation in company systems and databases.

• Set up and update candidate profiles, appointment records, and administrative documentation.

• Upload documents and supportreport- processingworkflows.

• Assistwith proofreading and quality checks for accuracy and completeness.

• Supportpayment- processingdocumentation and other administrative tasks according to company protocols.

Provide Team Support

• Serve as backup support for scheduling,testprocessing, and office coordination functions.

• Assist with Fitness for Duty Evaluation (FFDE) and other administrative workflows after training.

• Participate in cross-training to help ensure operational continuity across the organization.

• Helpidentifypractical ways to make routine administrative processes more efficient.

What We Are Looking For

• High school diplomarequired; associate or bachelors degree preferred.

• At least two years of administrative, office coordination, customer service, scheduling, healthcare administration, or related professional experience preferred.

• Professional, warm, and clear verbal and written communication skills.

• Strong organization, follow-through, and attention to detail.

• Ability to manage multiple priorities while staying calm,accurate, andservice-oriented.

• Comfort working with confidential information andmaintainingdiscretion.

• Ability to work independently whileremainingcollaborative and responsive to team needs.

• Proficiencywith Microsoft Office, email, scheduling platforms, and web-based software; ability to learn company-specific systems.

• Understanding of HIPAA or confidentiality requirements preferred.

• Dependable, proactive, adaptable, andsolutions-oriented.

You May Be a Great Fit If You Are...

• The person who naturally creates order and keeps track of details.

• Friendly, professional, and confident in communicating with a wide range of people.

• Comfortable balancing front-office responsibilities with behind-the-scenes administrative work.

• Calm and effective when the day gets busy.

• Motivated by helping a team work more smoothly and serving as a reliable point of support.

• Interestedin learning systems, improving processes, and taking ownership of your work.

Compensation and Benefits

• Starting pay: $24 per hour. A higher starting rate may be considered for candidates with directly relevant experience and strong demonstrated skills.

• Comprehensive medical, dental, and vision insurance.

• 401(k) plan with company match.

• Paid time off plus 13 paid holidays.

• Professional development and training opportunities.

• Hybrid structure with remote Fridays.

Our Commitment to Diversity and Inclusion

Psychological Dimensions is proud to be an equal opportunity employer. We believe diversity, equity, and inclusion are essential to our success, and we welcome applicants from all backgrounds.

How to Apply

Submit your resume and cover letter.

Psychological Dimensions is an equal opportunity employer. Employment decisions are based on merit, qualifications, competence, performance, and business needs. PD does not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected by federal, state, or local law.