Administrative/Clerical - Administrative Assistant

Administrative/Clerical - Administrative Assistant | Littleton, Colorado, United States Administrative Assistant - Littleton, CO, 80127 About the Role Join our high-performing team as an Administrative Assistant supporting the Controller Vice President and leadership group at a leading defense and technology organization. This pivotal position offers diverse responsibilities, visibility with executive leadership, and opportunities to drive organizational efficiency in a collaborative, fast-paced environment. Ideal for candidates who thrive in dynamic settings and are passionate about delivering exceptional administrative support. Responsibilities - Provide comprehensive executive support, including managing correspondence, scheduling meetings, arranging travel, and preparing expense reports. - Proactively coordinate executive calendars and resolve scheduling conflicts in collaboration with cross-functional administrative teams. - Manage complex, multi-leg travel itineraries and troubleshoot travel-related issues. - Oversee conference room bookings, including technology setup for VTC, Teams, and related IT. - Maintain and order office supplies, coordinate shipments, and handle mail efficiently for the VP and team. - Support the business rhythm by anticipating needs, prioritizing tasks, and addressing stakeholder inquiries promptly. - Lead or participate in ad-hoc projects and initiatives to support departmental goals. - Exercise discretion with confidential information and provide after-hours support as needed for critical business issues. Required Skills and Experience - Minimum 5 years of progressive administrative support experience for senior leadership/executives. - Mastery of Microsoft Office Suite (Outlook, Word, PowerPoint, Excel, Teams) with proven calendar management skills. - Strong track record in travel arrangements and expense reporting. - Proficient in operating standard office equipment and troubleshooting basic IT issues. - Exceptional interpersonal, organizational, and communication skills. - Demonstrated ability to independently problem-solve, prioritize, and multi-task in a high-pressure environment. - Commitment to professionalism, confidentiality, and continuous self-improvement. Preferred Skills - Experience supporting executives at RMS or Lockheed Martin. - Advanced knowledge of corporate travel management systems. - Familiarity with government or defense industry protocols. Benefits - Exposure to executive leadership and high-impact projects. - Opportunities for professional development and skill advancement. - Dynamic, team-oriented work environment. - Competitive compensation and benefits package. - Flexible work arrangements and support for work-life balance. How to Apply Ready to leverage your expertise in administrative support and make a difference in a leading technology organization? Submit your resume and cover letter today, highlighting your relevant experience and achievements.