Accountant II (Project Accounts)

Job Title Accountant II (Project Accounts) Hiring Department Business and Financial Services Position Open To All Applicants Weekly Scheduled Hours 40 FLSA Status Exempt from FLSA Earliest Start Date Immediately Position Duration Expected to Continue Location

UT MAIN CAMPUS

Overview Business and Financial Services provides financial resource management in support of its Financial and Administrative Services clients for The University of Texas at Austin. We deliver timely and expert shared services. To learn more about our department, visit Your skills will make a difference. You'll be working for a university that is internationally recognized for its academic programs and research. Your work will make a difference in the lives of university staff, thereby enhancing the student experience. If you're the type of person that wants to know your work has meaning and impact, you'll like working in our department and for UT Austin. Benefits Competitive health benefits (employee premiums covered at 100%, family premiums at 50%) Voluntary Vision, Dental, Life, and Disability insurance options Generous paid vacation, sick time, and holidays Teachers Retirement System of Texas: a defined benefit retirement plan Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b) Flexible spending account options for medical and childcare expenses Robust free training access through LinkedIn Learning plus professional conference opportunities Tuition assistance Expansive employee discount program including athletic tickets Free access to UT Austin’s libraries and museums with staff ID card Free rides on all UT Shuttle and Austin CapMetro buses with staff ID card For more details, please see: and Must be authorized to work in the United States on an ongoing, full‑time basis for any employer without sponsorship. Purpose Provide accounting knowledge, experience, and training for project accounts work group. Responsible for various accounts and records for funding, contract maintenance, payments, asset componentization, reconciliations, closeouts, and reporting. Responsibilities Verify and approve electronic DEFINE and WEB documents as needed for Projects Group to include encumbrances, voucher payments, and some funding and lapsing documents (VP1, VP2, VE3, and some VTA documents) for accuracy and completeness per request. Apply applicable rules, regulations and policies to ensure financial transactions are consistent with university policies. Prepare funding, encumbrance, payments, and correction vouchers via DEFINE/WEB complex/sensitive project portfolio including PDC managed CIP and other Major Renovation projects, work closely with the Accounting Analyst to ensure account structure is appropriate for scope and the asset components the project will impact. Accuracy is a must regarding object codes, amounts, accounts, and vendor setup. Audit & verify project cost information is correctly posted to UT Asset Works/CPPM to ensure accuracy. Perform and review Project Account Reconciliations / Close outs. Verify reconciliation of accounts, funds are properly lapsed, project documents are audited to ensure records retention rules have been met, confirm projects are closed according to procedure and that a final financial statement of each project is completed. Assist Accounting Analyst with annual componentization and accrual calculations at year end as needed. Provide backup for shared Project email folder when needed for new contracts, funding requests, and vendor invoices to make sure that capital projects are assigned and related emails are forwarded to specific accounting processor. Provide consistent, timely, and reliable communication via e‑mail or other medium to project managers regarding status of projects such as funding, billing exception errors, project close‑out statements, and ad‑hoc financial updates for projects with complex funding structures. Provide accounting backup support across project accounts work group and assist in training new staff. Represent department and division at meetings with Directors, AD’s and campus clients to include Assistant Deans, etc. Prepare various ad‑hoc and funding reports and/or analysis as needed by Office of Accounting, Vice President’s Office, Director’s Office, and various Facilities Services and PMCS divisions to provide accurate financial information. Provide analysis and interpretation of system data using internal financial systems, data warehouse, and other financial tools. Other duties as assigned. Required Qualifications Bachelor's degree in Accounting, Business, or related field or CPA At least 2 years in Governmental or commercial accounting Experience in using a personal computer including MS Word and Excel. Relevant education and experience may be substituted as appropriate. Preferred Qualifications Master's degree or graduate‑level courses in Accounting. Experience with accounts payable. More than two years of experience with UT DEFINE system. Experience with fixed asset accounting and construction payment‑application processing. Demonstrated proficiency in gathering, analyzing, and presenting financial data. Detail oriented individual with problem solving skills. Experience with direct in‑person customer services. Demonstrated experience working in a team or group environment. Ability and willingness to work with initiative. Demonstrated ability to work multiple tasks. Excellent organizational, written, and oral communication skills. Good spelling and accuracy in typing ability. Professional demeanor. Salary Range $53,000 + depending on qualifications Working Conditions Standard UT schedule, Monday - Friday 8:00 AM - 5:00 PM Manual dexterity Daily use of a keyboard and desktop computer Required Materials Resume/CV 3 work references with their contact information; at least one reference should be from a supervisor Letter of interest Employment Eligibility Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University‑Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval. Retirement Plan Eligibility The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length. Background Checks A criminal history background check will be required for finalists under consideration for this position. Equal Opportunity Employer The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions. Pay Transparency The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. Employment Eligibility Verification If hired, you will be required to complete the federal Employment Eligibility Verification I‑9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university. E‑Verify The University of Texas at Austin uses E‑Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E‑Verify is 854197. For more information about E‑Verify, please see the following: E‑Verify Poster (English and Spanish) [PDF] Right to Work Poster (English) [PDF] Right to Work Poster (Spanish) [PDF] Compliance Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act) and other compliance obligations. All prospective employees are notified of the availability of the Annual Security and Fire Safety report and other compliance disclosures. #J-18808-Ljbffr Phase2 Technology