Executive Assistant, Quality Regulatory and Medical Writing

Executive Administrative Assistant

Under general guidance, provides administrative support to executive officers. Assumes responsibility for a definable portion of projects, administrative work and/or process primarily supporting an assigned executive officers, and as needed, other executive officers of the company. Requires thorough knowledge of company operations, policies and procedures. Handles details of a highly confidential and critical nature. Collects and prepares information for use in discussions/meetings of executive staff and outside individuals. May prepare presentation materials for board of director meetings. Makes high-level contacts of a sensitive nature inside and outside the company.

Your contributions (include, but are not limited to):

• Provides complex, diverse and confidential administrative duties for assigned executive officer or as needed for other executive officers or the department to ensure smooth running of the department
• Makes administrative decisions, handles correspondence, makes appointments and serves as a liaison internally to the team and externally to visitors, as required. Screens executives' visitors, phone calls, emails, or physical mail
• Maintains calendars, schedules meetings, sends Outlook calendar appointments, reserves conference rooms, and coordinates logistics for meetings, including audio/visual needs, agendas, presentations, and food and beverage catering. Arranges key meetings with advisory boards, Key Opinion Leaders (KOLs). Takes, transcribes, and distributes notes or minutes
• Handles business, company, and personnel details of a highly confidential and sensitive nature
• Collects and prepares information for use in discussions and meetings with staff and outside individuals as well as department team
• Coordinates, creates, edits and assembles slides for presentations and assists with collecting and effectively presenting executive-level information
• Arranges company, department and group meetings (e.g., weekly Leadership Team meetings, staff meetings, periodic off-sites) ensuring all necessary information is available for discussion; helps track department level projects, activities and results
• Coordinates domestic and/or travel arrangements
• Compiles expense receipts, and completes and submits reports for expense reimbursements and credit card charge processing/validation to the accounting department
• Orders and coordinates lunches for team meetings. Anticipates needs of executives and proactively plans, implements, and executes daily tasks
• May support field-based teams, where communications are often via email and phone
• Performs all other related job duties as assigned or requested by executives of the company

Requirements:

• High School Diploma / Associates degree AND 4+ years administrative experience supporting C executives in a biotech/life science, pharmaceutical or related industry required. Requires experience with calendar management, project meeting and event planning and execution, preparation of executive level presentations, travel and expense report administration. Or equivalent experience, training, and/or certification. OR
• Requires a professional certification or equivalent experience in working with senior-level executives within and outside the company, customers, vendors, visitors and other dignitaries AND
• Developing specialized skills through job-related training and on-the-job experience
• Applies relevant skills and substantial understanding in a range of processes, procedures and systems to carry out assignments
• Strong written and verbal communication skills
• Ability to perform various tasks simultaneously, while maintaining a professional and composed demeanor.
• Highly proficient computer skills, including Microsoft Office programs and an expert in PowerPoint
• Adaptability to changing needs and situations
• Ability to exercise judgment within generally defined practices and policies in selecting methods and techniques for obtaining solutions
• Ability to learn technical, scientific and medical information as needed
• Ability to make sound decisions and to work independently, in addition to being a proactive problem solver
• Must be able to perform under pressure in a high paced environment where accuracy is essential
• Must be able to work with all levels within the company in support of interdepartmental teams
• Ability to demonstrate a professional demeanor
• Ability to exercise discretion and judgment regarding highly confidential internal and external communications and materials
• Extreme attention to detail/accuracy and ability to work independently on a broad variety of projects
• Excellent interpersonal and organizational abilities
• Ability to anticipate, identify, and resolve problems in a timely manner
• Ability to research, analyze, summarize, and report information in an effective manner
• In depth knowledge of company operations required

Neurocrine Biosciences is an EEO/Disability/Vets employer.

We are committed to building a workplace of belonging, respect, and empowerment, and we recognize there are a variety of ways to meet our requirements. We are looking for the best candidate for the job and encourage you to apply even if your experience or qualifications don't line up to exactly what we have outlined in the job description.

The hourly rate we reasonably expect to pay is $40.40-$55.14. Individual pay decisions depend on various factors, such as primary work location, complexity and responsibility of role, job duties/requirements, and relevant experience and skills. In addition, this position offers an annual bonus with a target of 20% of the earned base salary and eligibility to participate in our equity based long term incentive program. Benefits offered include a retirement savings plan (with company match), paid vacation, holiday and personal days, paid caregiver/parental and medical leave, and health benefits to include medical, prescription drug, dental and vision coverage in accordance with the terms and conditions of the applicable plans.