Cash Application Specialist

Role Description

The AR Cash Application Specialist role at the Company serves a crucial function in resolving and applying transactions within the firm. The professional in this position is tasked with diligently applying cash payments, reconciling balances, maintaining comprehensive documentation, and working collaboratively with other departments to ensure accuracy and promptness of financial dealings. Implementing analytical, organizational and advanced accountancy knowledge, they operate under high-volume conditions, demonstrating resilience, keen attention to detail, and a consistent performance focused on achieving the firm's fiscal objectives.

• Consistently apply cash daily reflecting payments received within a specific region, as well as from lockbox, credit card settlements, EFT/ACHs, and AR deposits, maintaining alignment with the company's protocol for high-volume transactions.
• Accurately apply non-AR payments to the General Ledger, ensuring ledger entries are updated and reconciled.
• Collaborate with the Credit and Staff Accountant to reconcile cash, rectify discrepancies, and ensure adequate application of all payments within the correct accounting periods.
• Prepare organized, accurate records and maintain proper documentation to support audit requirements and branch inquiries, with a continuous focus on data integrity and confidentiality.
• Self-manage workload and priorities to meet set deadlines, using strong organizational skills and an ability to multitask.
• Apply proficient Excel skills and an understanding of DMSi/Agility to ensure smooth financial operations.
• Effectively communicate and resolve issues with customers, employees, and colleagues, demonstrating the ability to remain proficient, effective, and calm in high volume, fast-paced environments.

Qualifications

• Minimum of Associates Degree in Accounting, or related field.
• At least 3 years of experience functioning in Cash Application and/or Accounts Receivable roles.
• Solid past experience in a large company with extensive transaction volume.
• Strong competency and proficiency in Excel.
• Familiarity with DMSi/Agility software is an added advantage.
• Extensive understanding of client payments and cash application procedures.
• Able to maintain efficiency and composure in high-volume payment and customer deductions environment.
• Robust attention to detail and bookkeeping skills.
• Excellent problem-solving skills and an ability to work through issues with customers, employees, and colleagues.
• Capability to work independently and complete tasks before deadlines.
• Strong organization and communication skills.
• Ability to go the extra mile to ensure completion and accuracy of tasks.
• Strong multi-tasking abilities.
• Excellent keyboarding skills, including proficiency with 10-key.
• Must complete and pass a pre-employment drug, background, and reference checks.

Requirements

• Bachelor's Degree in Accounting or related field (preferred).
• 5+ years of experience in Cash Application, Accounts Receivable, or related field (preferred).
• Experience in a leadership role or with training new team members (preferred).
• Proven track record of working in a high volume, fast-paced environment (preferred).
• Skilled in other accounting software such as SAP, Oracle, QuickBooks (preferred).
• Fluency in a second language may be advantageous for communicating with diverse clientele (preferred).
• Strong problem-solving skills and the ability to think strategically about cash application processes (preferred).
• Familiarity with GAAP and other relevant accounting regulations (preferred).
• Evidence of maintaining effective relationships with clients, stakeholders, and teammates (preferred).
• Proven ability to achieve results both independently and through others, either as a project leader or project contributor (preferred).
• Certified Accounts Receivable Professional (CARP) or Certified Credit Executive (CCE) designation is a plus (preferred).
• Proficiency with data visualization and reporting tools (preferred).
• Experience with managing corporate credit cards and the reconciliation process (preferred).
• Advanced Excel skills including VLOOKUPs, pivot tables, macros, and more (preferred).
• Evidence of continuous learning, such as relevant training and professional development courses (preferred).
• Experience working in the building products distribution industry is a plus (preferred).
• Ability to demonstrate consistent enforcement and follow up on the Company's policies and procedures (preferred).
• Proven track record of maintaining organized financial files and documentation for audit and branch inquiry purposes (preferred).
• Demonstrated competency in processing payments correctly within an accounting period and balancing cash drawers for multiple locations (preferred).
• Proven ability to collaborate with Credit and Staff Accountants in reconciling cash and resolving discrepancies (preferred).
• A strong sense of responsibility, precision, and timeliness (preferred).
• Willingness to learn and upgrade skills as per job demands (preferred).
• Exhibit a strong and consistent performance, reliability, and efficiency (preferred).
• Capacity to coordinate various tasks simultaneously and manage time effectively (preferred).

Benefits

• Competitive weekly/bi-weekly pay.
• Discretionary bonuses.
• 401(k) with company match.
• Employee Stock Purchase Plan.
• Paid time off (vacation, sick, volunteer, holidays, birthday, floating).
• Medical/dental/vision.
• Flexible spending accounts.
• Company-paid life and short-term disability.
• Optional long-term disability and additional life insurance.
• All benefits subject to eligibility.