Event Coordinator

Event Coordinator

The Event Coordinator supports the seamless execution of stadium events by assisting with the planning, coordination, and implementation of all event details. This role requires strong organizational skills, the ability to manage multiple tasks simultaneously, and the capability to work closely with internal teams and external vendors to ensure the successful delivery of each event.

Job Responsibilities

• Assist in coordinating event logistics, including parking, ticketing, security, set-up, maintenance, first aid, and decoration, ensuring all details align with client requirements and operational standards.
• Serve as a liaison between clients, internal departments, and vendors, facilitating communication and ensuring timely delivery of services.
• Prepare and distribute event documents, including event schedules, operational checklists, and logistical details, to relevant stakeholders.
• Support the creation and maintenance of event set-up diagrams using AutoCAD, ensuring all event layouts are accurate and align with client specifications.
• Assist in monitoring event day operations, ensuring that all aspects of the event run smoothly and providing on-site problem-solving support as needed.
• Coordinate with vendors to ensure that services and materials are delivered on time, and handle any vendor-related issues that arise during the planning or event execution stages.
• Participate in pre-event meetings with clients and internal teams to confirm event details, ensuring that all parties are aligned on expectations and requirements.
• Maintain compliance with safety regulations and company policies during event planning and execution, addressing any potential issues proactively.
• Assist with post-event tasks, including gathering feedback, preparing reports, and organizing event materials for future use.
• Support the Event Manager in any other event-related tasks as needed, contributing to the overall success of the event planning process.

Join the most exciting team in town! The Indiana Convention Center & Lucas Oil Stadium (ICCLOS) is a powerhouse destination for some of the largest events in the country. Every day brings something new with hundreds of events throughout the year and annual events such as the Big Ten Football Championship game, FDIC International, Gen Con, Indiana Black Expo, Indiana Comic Con, National FFA, and PRI.

What the Indiana Convention Center/Lucas Oil Stadium Offers

• Pension (after you meet the vesting requirements)
• Choice of 2 great Health plans through Anthem
• Choice of 2 great Dental plans through Delta
• Employer paid Vision Insurance
• Employer paid Life Insurance
• When opting into benefits, either $1,500 for Employee only or $2,500 for family plans into your H.s.a
• Generous time off
• Employee events
• Tickets to events hosted at either the Convention Center or Lucas Oil Stadium
• Free parking
• Referral Program ($500 for hired full time referral)

The Indiana Convention Center & Lucas Oil Stadium is an Equal Opportunity Employer. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class.