Operations Coordinator

Job TitleGlobal Solutions Network (GSN), a federal government contracting firm, presents this full time, long-term position supporting GSN's customer at the National Institutes of Health (NIH). This position provides a competitive salary and comprehensive benefits.ScopeThe contractor shall provide comprehensive administrative, procurement, travel, and program management support services to ensure efficient laboratory operations and compliance with NIH, National Institute of Allergy and Infectious Diseases (NIAID), and Federal policies and procedures.ResponsibilitiesThe contractor shall:Coordinate preparation and submission of administrative documents including:Travel requests and authorizationsProfessional service ordersRequests for Sponsored Travel (NIH Form 348)Outside Activities (NIH Form 520)Official Duty MemorandaLeave authorizationsTraining requestsIndividual and mass mailingsCorrespondence, reports, and other required Federal formsOrganize, coordinate, and administer administrative components of the assigned servicing area.Collaborate with program officials, administrative offices, budget staff, and property management personnel.Serve as a point of contact between management and administrative, budget, and property staff.Provide direct administrative, procedural, and informational resource support to laboratory staff.Coordinate workflow to ensure timely completion of program deliverables.Assemble and submit domestic and international official duty travel authorizations, orders, and vouchers for laboratory staff in accordance with NIH and NIAID policies.Ensure compliance with Federal Travel Regulations (FTR), NIH travel policies, and NIAID-specific guidance.Maintain documentation and tracking systems for travel actions.Monitor travel status and reconcile vouchers in a timely manner.Prepare and track purchase requests and procurement documentation.Maintain records related to office procurements and reimbursements.Assist with inventory management and property accountability.Coordinate with property management officials to ensure compliance with Federal property regulations.Maintain spreadsheets and tracking systems for procurement and property actions.Develop, maintain, and update documentation, databases, and spreadsheets for:Personnel actionsBudget trackingTravel activitiesProfessional activitiesProject management trackingMaintain databases for tracking, analyzing, and reporting laboratory activities.Ensure accuracy, completeness, and compliance of all administrative records.Provide guidance to laboratory staff regarding Federal guidelines and administrative procedures.Research and propose improvements to administrative procedures.Evaluate program operations through day-to-day observation and workflow analysis.Anticipate potential operational issues and identify inefficiencies.Develop and recommend practical solutions to improve program effectiveness and administrative efficiency.Coordinate special projects as assigned by management.QualificationsA Bachelor's degree and at least three (3) years of related experience are required. A high school diploma and four (4) years of relevant experience are equivalent to a Bachelor's degree.Knowledge of organizational travel, budget and purchasing systems.Demonstrated experience in:Travel planningMeeting coordinationSenior level supportProficiency in:Microsoft OfficeConcur (CGE)SharePointBenefitsMedical, Dental, & Vision CoveragePaid Time Off and Paid Holidays401K/Profit Sharing PlanFlexible Spending Accounts (Healthcare & Dependent Care)Pretax Parking & Transportation PlanShort-Term & Long-Term Disability InsuranceLife & AD&D InsuranceProfessional Development/EducationEmployee Referral BonusesEmployee Discount ProgramMerit BonusesEmployee Assistance ProgramTravel Assistance ProgramGlobal Solutions Network, Inc. (GSN) is an Equal Employment Opportunity (EEO) employer. It is the policy of the GSN to provide equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected US veteran or disabled status, or genetic information.