Sr. Administrative Assistant - Coordinator

Sr. Administrative Assistant - Coordinator

We are searching for the best talent for a Sr. Administrative Assistant - Coordinator. This hybrid role will be in Cincinnati, Ohio.

About MedTech: Fueled by innovation at the intersection of biology and technology, we're developing the next generation of smarter, less invasive, more personalized treatments. Your unique talents will help patients on their journey to wellness.

We are seeking an experienced, proactive Sr Administrative Assistant to provide high-level administrative and operational support to the team. As a trusted partner, you will anticipate business needs, protect leadership capacity, and enable effective execution across a fast-paced global organization of more than 150 employees. This role requires exceptional judgment, discretion, organization, communication, and follow-through.

Under limited supervision and in accordance with all applicable federal, state and local laws/regulations and Corporate Johnson & Johnson, procedures and guidelines, this position:

• Provide proactive administrative and operational support to senior leaders and leadership teams.
• Manage complex calendars, meetings, appointments, travel arrangements, and expense reporting across multiple time zones.
• Coordinate leadership meetings, including agendas, presentations, meeting materials, minutes, and action-item follow-up.
• Prepare business reports, presentations, communications, and other leadership materials.
• Coordinate department events, town halls, onboarding activities, and organizational communications.
• Maintain accurate records, files, distribution lists, and team resources.
• Handle sensitive and confidential matters with discretion and sound judgment.
• Serve as a liaison with internal departments, senior management, external suppliers, regulatory auditors, and customers of Johnson & Johnson, as appropriate.
• Anticipate business needs, identify issues or opportunities, and communicate them to the appropriate leader.
• Manage invoices and payments through corporate IT systems
• Provide on-site logistical support to Health Authority audits
• Perform other duties as assigned.
• Responsible for ensuring personal and Company compliance with all Federal, State, local and Company regulations, policies, and procedures
• The Administrative Assistant reports to the Quality Engineering Director or Senior Director.
• The Administrative Assistant will be required on occasion to work effectively in a cross-functional manner with associates from other departments.

Required Qualifications

• High school diploma or equivalent; associate or bachelor's degree preferred.
• At least six (6) years of administrative, executive assistant, or related business support experience, including independently supporting multiple senior leaders and leadership teams in a complex organization.
• High degree of digital literacy and advanced proficiency with Microsoft Outlook, Teams, PowerPoint, Excel, Word, Copilot, and SharePoint.
• Strong written and verbal communication, organizational, prioritization, and problem-solving skills.
• Demonstrated judgment and discretion when handling confidential information.
• Ability to manage competing priorities and work effectively across a global, cross-functional organization.
• Strong attention to detail and follow-through.
• Ability to perform duties in accordance with policies and procedures and comply with civil rights requirements.
• This position may require very limited travel, less than 5%.

Johnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status or other characteristics protected by federal, state or local law. We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act.

Johnson & Johnson is committed to providing an interview process that is inclusive of our applicants' needs. If you are an individual with a disability and would like to request an accommodation, please contact us via or contact AskGS to be directed to your accommodation resource.