Activities Coordinator

Job Description

Job Description

Job Title: Activities Coordinator

Location: Cleveland, OH
Property: Indian Hills
Job Type: Full Time, On-site

• Hourly Pay: $20-$25/hr, commensurate with experience

• Health Insurance

• PTO and Holiday Pay

Indian Hills is seeking an energetic, creative, and community-oriented Activities Coordinator to lead resident engagement initiatives, develop meaningful programming, and strengthen connections between our residential community and the surrounding City of Euclid.

This highly interactive, resident-facing position is responsible for planning and executing a consistent calendar of social, educational, wellness, and community-focused activities that enhance the resident experience and encourage participation. The Activities Coordinator will also build relationships with local nonprofits, grassroots organizations, businesses, and community partners to expand access to resources, services, and opportunities for residents.

The ideal candidate is outgoing, organized, resourceful, and passionate about bringing people together. This role requires a hands-on approach to event planning, strong relationship-building skills, and the ability to independently develop and execute programming that positively impacts both residents and the broader community.

• 2+ years of experience in event planning, community engagement, resident services, recreational programming, hospitality, or a related field (strongly preferred)

• Strong interpersonal and communication skills with the ability to build positive relationships with residents, community organizations, and local partners

• Creative and enthusiastic about developing engaging activities, events, and programs for diverse resident populations

• Highly organized and detail-oriented, with the ability to plan, coordinate, and execute multiple events and initiatives simultaneously

• Experience coordinating events, managing schedules, organizing volunteers, or facilitating community programs

• Proactive and resourceful, with the ability to identify opportunities for partnerships, sponsorships, and community resources

• Comfortable leading group activities, facilitating events, and engaging with residents of varying ages, backgrounds, and interests

• Strong problem-solving skills and the ability to adapt programming based on resident feedback, participation, and community needs

• Ability to work independently while maintaining consistent communication with property management and community partners

• Basic computer proficiency, including email, calendars, Microsoft Office, and digital communication platforms

• Flexibility to work occasional evenings or weekends to accommodate scheduled resident activities and community events

Resident Engagement and Activities Programming:

• Develop, organize, and maintain a consistent calendar of weekly, monthly, and quarterly resident activities, events, and programs

• Plan and execute social, recreational, educational, wellness, and community-focused programming designed to encourage resident participation

• Organize activities such as holiday celebrations, resident appreciation events, fitness and wellness programs, educational workshops, game nights, and seasonal gatherings

• Actively engage with residents to identify interests, gather feedback, and develop programming that reflects community needs

• Encourage participation and foster an inclusive, welcoming environment that promotes positive resident relationships

• Coordinate event logistics, including scheduling, setup, supplies, communications, and cleanup

• Track resident participation and evaluate the effectiveness of activities to continuously improve programming

Community Partnerships and Local Outreach:

• Establish and maintain relationships with the City of Euclid, local nonprofit organizations, grassroots groups, businesses, and community service providers

• Identify opportunities to bring outside organizations, educational programs, wellness resources, and other beneficial services directly to residents

• Coordinate with community partners to host workshops, informational sessions, resource fairs, and other resident-focused initiatives

• Develop relationships with local organizations to secure donations, sponsorships, volunteers, and other resources that support community programming

• Represent Indian Hills professionally when communicating with local organizations and participating in community partnership initiatives

• Identify opportunities to strengthen the property's involvement in broader Euclid community activities and events

Community Resources and Special Initiatives:

• Organize and coordinate donation drives, seasonal assistance programs, resource distributions, and other community support initiatives

• Assist residents in connecting with available community resources, nonprofit services, and local assistance programs

• Coordinate community-focused events and initiatives that address identified resident needs and promote neighborhood involvement

• Help facilitate appropriate use of community spaces for approved local programs, meetings, and civic initiatives

• Assist with coordination of community space for civic purposes, including serving as a polling location when requested and approved in coordination with local election officials

• Support volunteer opportunities and collaborative initiatives that benefit residents and the surrounding community

Event Planning and Coordination:

• Manage event planning from initial concept through execution, ensuring activities are organized, engaging, and appropriately staffed

• Coordinate event schedules, vendor participation, supplies, equipment, decorations, and other logistical needs

• Prepare and distribute event announcements, calendars, flyers, and other promotional materials

• Ensure community spaces are properly prepared before events and returned to an orderly condition afterward

• Monitor event attendance, participation, and resident feedback to evaluate program success

• Maintain an organized schedule of upcoming events, community partnerships, and programming commitments

Resident Communication and Community Building:

• Serve as an approachable and accessible point of contact for residents regarding community activities, events, and available resources

• Promote upcoming programming through direct resident interaction, community bulletin boards, flyers, and approved digital communication channels

• Encourage resident involvement in planning activities and identifying opportunities for community improvement

• Build positive relationships with residents and foster a sense of belonging, connection, and community pride

• Communicate resident feedback, programming requests, and community concerns to property management

• Support initiatives that promote positive resident engagement and strengthen the overall resident experience

Program Administration and Budget Management:

• Maintain accurate records of activities, event attendance, community partnerships, and program participation

• Assist in developing and managing activity budgets, tracking expenses, and identifying cost-effective programming opportunities

• Monitor inventory of event supplies, decorations, recreational materials, and other programming resources

• Submit supply requests and coordinate purchases in accordance with established property procedures

• Provide regular updates to property management regarding scheduled activities, participation levels, upcoming initiatives, and community partnerships

• Evaluate program effectiveness and recommend improvements based on resident engagement and feedback

Safety and Team Support:

• Ensure activities and events are conducted in accordance with property policies, safety procedures, and applicable regulations

• Identify and communicate safety concerns related to events, activities, or use of community spaces

• Coordinate with property management and other on-site team members to ensure successful execution of programs and events

• Maintain professional and respectful interactions with residents, vendors, volunteers, and community partners

• Attend team meetings and training sessions to remain informed of property expectations and community initiatives

• Assist with additional resident engagement and community support responsibilities as assigned

• Previous experience in multifamily housing, resident services, community outreach, event coordination, or recreational programming

• Demonstrated experience organizing and executing community events or resident activities

• Existing knowledge of or connections within the City of Euclid and surrounding Cleveland-area community organizations

• Experience developing partnerships with nonprofits, local businesses, community groups, or municipal organizations

• Familiarity with event budgeting, volunteer coordination, and program scheduling

• Strong written communication skills, including experience creating event calendars, flyers, and promotional materials

• Ability to perform event setup and breakdown, including standing, walking, and moving supplies as needed

• Valid driver's license, if required for assigned duties

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