Part-Time Accounts Payable Clerk

Job Description

Job Description

Job Title Accounts Payable Clerk

Department Accounting

Position Type Part-Time/1st Shift/Non-Exempt

Reports To Accounting Manager

Working Hours Monday, Tuesday, and Thursday 8:00am-4:00pm

Job Summary

The Part-Time Accounts Payable Clerk supports the Accounting Department by accurately and efficiently processing vendor invoices, maintaining accounts payable records, reconciling vendor statements, and assisting with routine accounting and administrative functions. This position requires strong attention to detail, organization, accuracy, and the ability to manage multiple priorities in a fast-paced manufacturing environment.

Roles and Responsibilities 

• Review, code, and enter vendor invoices accurately and timely.
• Match invoices to purchase orders, packing slips/receiving documentation, and other supporting records.
• Verify appropriate approvals have been obtained prior to processing invoices for payment.
• Research and resolve invoice discrepancies, pricing differences, duplicate invoices, and missing documentation.
• Communicate with Purchasing, Receiving, and other departments regarding invoice or purchase order discrepancies.
• Reconcile vendor statements and investigate outstanding or missing invoices and credits.
• Maintain accurate vendor account information and accounts payable records.
• Assist with preparation of weekly vendor payment runs, including ACH and check payments.
• Apply vendor credits and ensure credit memos are properly recorded.
• Respond professionally to vendor inquiries regarding invoice and payment status.
• Maintain organized electronic and/or paper documentation supporting accounts payable transactions.
• Assist with month-end accounts payable activities, including identifying outstanding invoices and reconciling accounts as requested.
• Assist with researching historical invoices and payment information.
• Support proper expense and general ledger coding of invoices.
• Assist with new vendor setup and maintenance of vendor documentation, including W-9 forms.
• Assist with annual 1099 preparation and vendor information verification.
• Maintain confidentiality of company, vendor, employee, and financial information.
• Provide general administrative and accounting support as needed.
• Perform other duties as assigned.

Qualifications

• High School Diploma or equivalent.
• Associate or bachelor’s degree in accounting, Finance, or related field preferred.

Qualification Requirements

• Successfully pass a drug screening.
• 2+ years of accounting experience; manufacturing industry experience strongly preferred.
• Familiarity with ERP systems (e.g., QuickBooks, JobBoss, NetSuite, Epicor, etc.).
• Proficiency in Microsoft Excel.
• Knowledge of GAAP. 
• Strong attention to detail, organizational skills, and the ability to meet deadlines.
• Excellent problem-solving skills.
• Understanding of company Quality Policy and fundamentals of ISO 9001.
• Solid communication skills at all levels of the organization (written and oral).
• Speak, read, and write English.
• Ability to use the latest technology/software provided by company.
• Strong computer skills.
• Must have excellent sense of priorities and a self-motivator.
• Must adhere to all OSHA safety rules and regulations.
• Physical Demands:
  • Stand, walk, push, pull, climb stairs and ladders, reach overhead and bend to the floor.
  • Ability to safely lift 50 pounds.
  • Senses: Visual (basic color perception, peripheral and depth perception, close vision of 20 inches or less, distance vision of more than 20 feet). Required for reading documentation.
  • Hearing: Be able to understand verbal communication in an office and manufacturing environment (e.g., phones, team meetings, in-person interaction, background noise from production floor).
  • Visual: Visual acuity required for reviewing detailed financial data, entering numbers accurately, and identifying discrepancies.
• Working Environment/Conditions:
  • Primary work is performed in a professional office setting within a manufacturing facility.
  • Prolonged periods of sitting at a desk and working on a computer.
  • Physical hazards being exposed to moving equipment and machine parts while visiting manufacturing floor.
  • Breathing fumes, dust, and mist while visiting manufacturing floor.
  • Skin exposure to oils and cutting fluid while visiting manufacturing floor.
  • Exposure to low/moderate noise level typical of an office (e.g., printers, phones, conversations).
• May be required to follow other job-related instructions and to perform other job-related duties as requested, subject to all applicable state and federal laws.
• May require working over-time and/or Saturday hours depending on customer needs.

Core Values:

• Fanatical About Precision - We build correct and efficient processes, and we execute them with relentless accuracy. We avoid shortcuts because quality is on the line. Our customers and our teammates can expect precision-made products every single day.

• Accountable to Each Other - We take responsibility for our actions, owning both successes and mistakes. We hold ourselves and our colleagues accountable to our standards of excellence. We all play for the same team, and every win is shared.

• Challenge Accepted - We’re not afraid to try something new, to solve a problem, or to think of new ideas. We like to figure things out. We meet new tasks with enthusiasm and curiosity. Our default is YES.

• Truth Tellers, Always - We are honest and ethical in all our actions. Our communications with our clients and each other are clear, timely, frank, and fair. We are empowered and obligated to voice concerns. We honor our commitments because our word is our bond.

• Service With Humility - We leave our egos at the door. No task is too small to be done well; no person is too experienced to learn something new.

C & S Machine and Manufacturing Corporation is an Equal Opportunity Employer. We provide equal employment opportunities to all individuals regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other legally protected characteristics.