Administrative Assistant III

Administrative Assistant III

The Administrative Assistant III is part of a dynamic team in New Student Connections which falls under the umbrella of Enrollment Management Services. This position has the important responsibility of providing quality service to current and prospective students, parents, staff, faculty and other constituencies. This position is responsible for performing a variety of administrative duties and supporting daily operations for the Office of New Student Connections which includes Orientation, Campus Tours, Preview Day, Admitted Student Day, etc. The Administrative Assistant III is proactive, anticipates, and is a vital member of a team responding to internal and external demands. The Administrative III plays a key role in fostering a positive work environment with the expectation of continuous improvement and first-class customer service. This position participates in divisional activities as a member of the Enrollment Management Services Division. Collaborative and team-oriented skills with a commitment to student success are essential attributes for the individual in this position.

Work collaboratively with staff, faculty, and other departments and divisions across campus in the planning, scheduling, preparation, facilitation and implementation of New Student Connections programs, events and trainings. Track budgets for departmental expenditures. Process invoices, payment requests, purchases, travel requests and reimbursements of expenses. Handle and maintain confidential information and records. Order and maintain event supplies and departmental office supplies. Assist with managing daily operations in the office, answer phones, and other correspondence. Solve student/parent issues via phone, email, and in person. Participate in projects that support enrollment management services, goals of the college and perform other duties as assigned.

High School or GED 3 years as Administrative Assistant or relevant office experience.

Experience with Banner Self-Service system Prior budget tracking experience

Accuracy and attention to details. Excellent communication skills. Strong organizational skills. Excellent working knowledge of Microsoft office products WORD and EXCEL. Working knowledge of other MS Suite products. Strong interpersonal skills. Ability to make decisions without immediate supervision. Ability to be flexible with regard to weekly schedule and assignments. Previous customer service experience. Ability to handle a fast paced and frequently changing environment. Ability to maintain confidentiality.

The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards.

Hiring is contingent upon eligibility to work in the United States and proof of eligibility will be contemporaneously required upon acceptance of an employment offer. Offers of employment are contingent upon completion of a background investigation including a criminal background check demonstrating your eligibility for employment with Georgia Gwinnett College (GGC). Eligibility of employment is determined by GGC in its sole discretion, and includes but is not limited to confirmation of credentials and employment history reflected in your application materials; and, if applicable, a satisfactory credit check. Applicants may be subject to a pre-employment drug test. Offers are subject to the applicable federal laws, state laws, statutes, rules and regulations of this institution, and to the bylaws and policies of the Board of Regents (BOR) of the University System of Georgia (USG), which are available for your inspection upon request.

Georgia Gwinnett College is an equal employment, equal access, and equal opportunity employer. It is the policy of Georgia Gwinnett College to recruit, hire, train, and promote persons without regard to race, color, national or ethnic origin, age, disability, gender, religion, sexual orientation, gender identity or veteran status as required by applicable state and federal laws (including Title VI, Title VII, Title IX, Sections 503, and 504, ADEA, ADA, E.O. 11246, and Rev. Proc. 75-50). For individuals requiring disability-related accommodations for participation in any event including the application, interview process, or to obtain print materials in an alternative format, please contact HR.

Position of Trust + Credit

Due to the volume of applications, applicants may not receive a reply from the College unless an applicant is selected for an interview. Review of applications will continue until positions are filled. Georgia is an open records state.