General Ledger

This position is responsible for the accurate and timely generation, recording, reconciliation, and analysis of financial transactions and General Ledger activity. This position supports the initiatives and goals of the Director of Finance and Senior Accounting Manager , particularly as they relate to General Ledger accounting, month-end and year-end close, financial reporting, account reconciliations, and maintaining compliance with GAAP and company policies.

This position is expected to operate under limited supervision from a manager and will lead projects and work as part of a team. As directed, this position will be required to support other departments and managers in order to fulfill the immediate requirements of the firm.

The Accounting Assistant III has an advanced understanding of bookkeeping and accounting principles.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

Data Processing & Bookkeeping

· Records financial transactions into multiple systems requiring independent judgment, review, and analysis of financial data.

· Prepares and posts journal entries for monthly, quarterly, and annual closing activities.

· Maintains and reconciles General Ledger accounts.

· Analyzes account activity and investigates discrepancies and financial variances.

· Ensures proper account coding, classifications, and financial accuracy.

· Performs balance sheet reconciliations, including bank accounts, prepaid expenses, fixed assets, accruals, and intercompany accounts.

· Assists with project cost accounting and reconciliation of project-related expenses.

· Supports Work-in-Progress (WIP) accounting and project financial reconciliations.

· Assists with fixed asset accounting, depreciation schedules, and cash management activities.

· Performs complex accounting calculations and account analysis.

· Assists with year-end closing activities and external audit requests.

· May assist with budgeting and forecasting activities

Compliance and Procedures:

· Adheres to company procedures.

· Reviews, investigates, and corrects errors and inconsistencies in financial entries, documents, and reports.

· Documents departmental procedures. Recommends, implements, and documents changes as directed.

Projects:

· Leads and contributes to Finance Department initiatives and process improvement projects.

· Participates in ERP system enhancements, testing, and implementation.

· Supports automation initiatives to improve accounting efficiency and accuracy.

· Adheres to established project schedules and departmental deadlines

Reporting and Analysis

· Assists in preparing monthly financial statements and supporting schedules.

· Generates and distributes recurring financial reports for management review.

· Supports budget-to-actual variance analysis.

· Reviews, analyzes, and interprets General Ledger activity and financial reports.

· Ensures compliance with GAAP and internal accounting policies.

· Assists with accurate and timely month-end and year-end reporting.

· Collects, organizes, and maintains supporting financial documentation.

· Performs ad hoc financial reporting and analysis as requested by management.

Team Support:

· Coordinates with Project Managers regarding project financial activity and WIP reporting.

· Assists with related accounting and bookkeeping functions as needed.

· Backs up other Finance team members as needed.

· May perform the duties of the Accounting Assistant II level.

· Supports external audits and tax preparation activities.

· Updates job knowledge through continuing education and professional development opportunities.

Supervisory Responsibilities

None

Competencies

To perform the job successfully, an individual should demonstrate the following competencies:

Adaptability - Accepts criticism and feedback. Adapts to changes in the work environment. Changes approach or method to best fit the situation. Manages competing demands.

Continuous Learning- Assesses own strengths and weaknesses. Pursues training and development opportunities. Seeks feedback to improve performance. Shares expertise with others. Strives to continuously build knowledge and skills.

Communications- Exhibits good listening and comprehension. Expresses ideas and thoughts in written form. Expresses ideas and thoughts verbally. Keeps others adequately informed. Selects and uses appropriate communication methods.

Customer Service- Displays courtesy and sensitivity. Manages difficult or complex customer situations. Meets commitments. Responds promptly to customer needs. Solicits customer feedback to improve service.

Dependability- Commits to doing the best job possible. Follows instructions, responds to management direction. Keeps commitments. Meets attendance and punctuality guidelines. Responds to requests for service and assistance. Takes responsibility for own actions.

Job Knowledge - Competent in required job skills and knowledge; exhibits ability to learn and apply new skills; keeps abreast of current developments; displays understanding of how job relates to others; uses resources effectively.

Planning and Organization- Integrates changes smoothly. Plans for additional resources. Prioritizes and plans work activities. Sets goals and objectives. Uses time efficiently. Works in an organized manner.

Problem Solving - Develops alternative solutions. Gathers and analyzes information skillfully. Identifies more complex problems in a timely manner. Resolves problems in early stages. Works well in group problem solving situations.

Quality- Applies feedback to improve performance. Demonstrates accuracy and thoroughness. Displays commitment to excellence. Looks for ways to improve and promote quality. Monitors own work to ensure quality.

Teamwork – Balances team and individual responsibilities. Contributes to building a positive team spirit. Exhibits objectivity and openness to others' views. Gives and welcomes feedback. Puts success of team above own interests.

Use of Technology- Adapts to new technologies. Demonstrates required skills. Keeps technical skills up to date. Troubleshoots technological problems. Uses technology to increase productivity.

Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Must be able to work independently as well as part of a team in a fast-paced work environment. Must have understanding of principals of finance, bookkeeping and accounting. Must have a high degree of organization, initiative, attention to detail, and flexibility to accommodate deadlines.

Education and/or Experience

Bachelor’s degree or equivalent in a related field (Finance, Accounting, Economics, Business or similar) and three to five years related experience.

CMA or MBA in Accounting a plus. 

Experience in engineering, architecture, construction, or professional services preferred.

Experience with project accounting preferred

Language Skills

Must be able to read, write, speak, and understand the English language Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

Mathematical Skills

Ability to work with mathematical concepts such as adding, subtracting, multiplying, and dividing whole numbers, fractions, decimals, percentages, and ratios.

Reasoning Ability

Skill in perceiving and defining cause and effect relationships. Formulate logical and
objective conclusions. Recognize alternatives and their implications.   Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Computer Skills  

To perform this job successfully, an individual should have experience working with accounting and project management software and other data processing and database software.

Proficient with Microsoft Word and Excel and PDF programs.

Strong knowledge of GAAP. Experience with ERP systems (BQE Core, Deltek Vantagepoint, Deltek Vision, Microsoft Dynamics, Oracle, SAP, NetSuite, or similar). Advanced Microsoft Excel skills including Pivot Tables, VLOOKUP/XLOOKUP, SUMIFS, Financial modeling. Experience with financial reporting software is a plus.

Certificates, Licenses, Registrations

Valid Driver’s License and possess reliable transportation.

Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this position, the employee is regularly required to talk or hear. The employee frequently is required to use hands or fingers, handle or feel objects, tools, or controls. The employee is required to stand; walk; sit; and reach with hands and arms. Will experience prolonged periods sitting at a desk and working on a computer. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus. The noise level in the work environment is usually low to moderate. 

Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This position will work in a typical office environment, mostly located indoor with windows. The office contains office equipment resulting in equipment noise. This position will be working in a shared office space with other colleagues and may experience frequent interruptions, conversations, or other background noise. 

The above job description is not intended to be an all-inclusive list of duties and standards of the position.  Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor.