Construction Contracts Manager

Job Description

Commercial Operations Manager

• Serve as the key liaison between Sales, Project Management, and Accounting , ensuring quoted work is accurately translated into contracts, executed, and billed correctly.
• Review sales estimates, proposals, and customer requirements and convert them into clear contract scopes, billing terms, and deliverables .
• Partner closely with Project Managers to ensure work performed aligns with the contracted scope and that all billable activity is captured.
• Oversee Work-in-Progress (WIP) and Percentage-of-Completion (POC) reporting, ensuring project progress and financial activity are accurately reflected.
• Prepare, review, and administer customer contracts, including customer-specific, government, ferry, and specialized agreements.
• Manage change orders from preparation through customer approval, ensuring pricing, scope, and project billing remain aligned.
• Own the end-to-end customer invoicing process , validating invoices against contracts, change orders, POs, labor, materials, and project milestones.
• Work with Accounting to identify and resolve billing discrepancies, coding issues, AR concerns, and payment requirements .
• Review subcontractor invoices, purchase orders, timecards, and costs to ensure they are authorized and consistent with customer-approved work.
• Partner with Project Managers and Sales to identify scope changes, missed billings, cost overruns, and other items that could impact project profitability.
• Maintain accurate contract, project, change order, and billing documentation from contract execution through project completion.
• Serve as the go-to resource for commercial and financial questions between Sales, Operations/Project Management, and Accounting.
• Communicate directly with customers regarding contracts, change orders, invoices, documentation, and payment requirements.
• Help improve contract administration, billing, and project financial processes while providing guidance and oversight to one employee.

Qualifications

• 5+ years of experience in contract administration, accounting/finance, project administration, sales operations, or a related role.
• Strong understanding of WIP, POC, project accounting, invoicing, contracts, change orders, and financial controls .
• Bachelor's degree in Accounting, Finance, Business, or related field preferred.