Accounts Payable Specialist
Spherion
Job Description
Job Description
We are seeking a detail-oriented, adaptable Accounts Payable Specialist willing to do some administrative work to manage accounting workflows across our multi-entity operations while providing key administrative support. You will handle basic invoice reconciliation (~50 invoices/week), vendor communications, and bill entry with high precision, alongside managing executive scheduling and travel arrangements.
Responsibilities:Process, review, and enter approximately 50 vendor invoices per week across multiple business entities.
Perform basic invoice reconciliation to match purchase orders, receipts, and bills accurately.
Maintain vendor relations, responding promptly to inquiries regarding payment status, statements, and account updates.
Ensure accurate multi-entity ledger coding in QuickBooks and track expenses across distinct accounts/companies.
Assist with general bookkeeping, accounts receivable (AR), and basic payroll administrative support as needed.
Coordinate and schedule internal/external meetings, manage executive calendars, and resolve scheduling conflicts.
Book and coordinate domestic travel arrangements, including flights, hotels, ground transportation, and itineraries.
Working hours: 8:00 AM - 5:00 PM
Prior experience working in a multi-entity business or multi-location environment (intercompany transactions, multi-class/department tracking). Education:
High School Experience:
1-4 years Qualifications:
1-4 years of experience in bookkeeping, Accounts Payable (AP), Accounts Receivable (AR), or payroll support.
Software Proficiency: Proven, hands-on experience using QuickBooks and Microsoft Excel (Pivot tables and V-LOOKUPS).
Attention to Detail: High level of accuracy in data entry, coding, and line-item reconciliation.
Administrative Agility: Comfortable switching between structured financial tasks and executive support duties.
Communication: Clear, professional verbal and written communication skills for vendor and executive interactions. Apply today!\nCompany Description
Spherion is a local staffing and recruiting firm based in Bryan, Texas. We specialize in helping great candidates find their dream jobs.
Company Description
Spherion is a local staffing and recruiting firm based in Bryan, Texas. We specialize in helping great candidates find their dream jobs.
Vacancy posted 7 days ago
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