Office Specialist

Office Specialist

Hot Job

St Augustine, FL 32095

Overview

Level Entry Position Type Full Time Education Level High School Category Nonprofit - Social Services

Career Opportunity

We are looking for a Full-time Office Specialist for our St. Augustine location. Hours: Monday-Friday 9am-5pm however hours can vary due to program needs. Compensation: $41,500.00 Annually

Position Overview

The Office Specialist works to ensure that the day to day operations of the office run smoothly.

Working At NYAP:

• Student Loan Repayment assistance, up to $1,200 per year!
• Up to 22 Days Off Each Year!
• Plus 11 Paid Holidays Per Year!
• Medical, Dental, and Vision for you and your family!
• Summer Hours Off (Half day Fridays)
• Competitive salaries and benefits including a 401(k)
• Tuition Assistance
• Work Anniversary Trips!
• Peace Leave
• Parental Leave
• Mileage reimbursement

RESPONSIBILITIES:

The Office Specialist will perform duties including, but not limited to:

• Perform all work in a manner consistent with the National Youth Advocate Programs mission, values, and philosophies.
• Perform office duties including filing, copying, typing, and answering phones.
• Take messages as needed.
• Distribute information to employees.
• Maintain clear and concise records in all areas.
• Submit maintenance requests for office machines as needed.
• Track office supplies and request orders.
• Greet and direct guests to appropriate areas.
• Maintain Excel and Word spreadsheets to help organize work.
• Maintain and organize training rooms, conference rooms and common areas.
• Complete payment requests as needed.
• Distribute incoming mail and maintain the postage machine
• Maintain daily training room schedules and ensure adequate supplies are ready for trainings/classes.

MINIMUM QUALIFICATIONS

• High School Diploma or GED equivalent.
• Previous experience and proficiency in the use of various office machines, including computers.
• Proficient use of desktop and laptop computers, smartphones and tablets, printers, fax machines and photocopiers as well as software including word processing, spreadsheet and database programs.
• Must have a valid driver's license, reliable transportation, automotive insurance, and a good driving record.
• Candidate must obtain required car insurance bodily injury 100,000/300,000

OTHER SKILLS

• Excellent customer service and communication skills
• Sensitivity to cultural diversity
• Enthusiastic self-starter
• Excellent oral and written communication skills
• Strong organizational and administrative skills
• Effective problem-solving and decision-making skills
• Works well independently and as a team member

If this describes YOU, please apply today!

The person in this position needs to follow a team concept and support both agency goals and co-workers. Employees must be able to effectively work with and be respectful and sensitive to persons from various cultures, socioeconomic, ethnic, religious, and racial backgrounds.

Benefits listed are for eligible employees as outlined by our benefit policy.

We are an Equal Opportunity Employer, including disability/veterans.

Who We Are

National Youth Advocate Program has been serving communities and clients since 1978 and we continue to grow each year. Our growth allows us to expand and develop new and innovative programs to meet the ever-changing needs of those we serve. We offer unique and personalized services for families and individuals in four areas: Prevention/Intervention, Positive Youth Development, Out-of-Home-Placement and Reunification/Permanency.

If YOU can envision it; WE can DO it! The possibilities are endless!

We know you are compassionate and dedicated to serving your clients and communities and NYAP is dedicated to providing support to those who join our team! We look for individuals that are ready to make a direct impact and are excited to be an instrument in supporting the needs of our children, youth and families.