Assistant Director of Facilities

Assistant Director of Facilities

The Assistant Director of Facilities serves as a working supervisor reporting to the Director of Facilities & Technology. The position assists in managing all aspects of custodial services, maintenance operations, building systems, grounds, athletic fields, capital projects, and emergency response.

The successful candidate leads by example and actively participates in maintenance, repairs, construction projects, and snow operations while supervising staff, coordinating contractors, and ensuring safe, efficient school facilities.

Essential duties and responsibilities include:

• Assist in supervising custodial and maintenance staff, with particular emphasis on custodial operations throughout District facilities.
• Assist with the selection, training, development, scheduling, supervision, and evaluation of maintenance and custodial personnel.
• Develop, schedule, and manage preventive maintenance programs and computerized work order systems.
• Regularly inspect buildings, grounds, mechanical systems, heating plants, water treatment systems, and life-safety equipment to identify deficiencies and needed maintenance or repairs.
• Assist in planning and maintaining HVAC, plumbing, electrical, boiler, fire alarm, burglar alarm, access control, camera, generator, water treatment, and other building systems.
• Utilize Building Management/Building Automation Systems (BMS/BAS) to monitor building and HVAC system performance, troubleshoot mechanical issues, respond to system alarms, review operating conditions, adjust schedules and setpoints as appropriate, assist with optimizing energy efficiency, and coordinate necessary repairs.
• Identify and evaluate mechanical, structural, and building deficiencies; develop appropriate solutions and prioritize corrective action, particularly when issues affect occupied school spaces.
• Coordinate maintenance, remodeling, construction, and capital improvement projects and assist in preparing scopes of work, plans, specifications, drawings, estimates, and bid documents.
• Serve as a project manager for work performed by District personnel and outside contractors, including scheduling, monitoring progress, coordinating access, and inspecting completed work for quality and compliance.
• Manage contractors and vendor relationships and ensure compliance with District procurement policies and requirements.
• Assist in preparing, monitoring, and justifying maintenance and operations budgets.
• Follow District procedures for purchasing maintenance parts, building supplies, custodial supplies, service contracts, tools, equipment, and other materials.
• Maintain organized maintenance department records, contracts, equipment information, work orders, and other operational documentation.
• Utilize computers, mobile devices, email, work-order software, Microsoft Office, BMS/BAS platforms, and other technology necessary for effective facilities management.
• Maintain compliance with OSHA, Connecticut DEEP, fire code, public health requirements, and other applicable federal, state, and local regulations.
• Maintain effective working relationships with administrators, staff, contractors, vendors, and members of the school community.
• Respond to facility alarms, weather events, utility failures, mechanical failures, and other building emergencies on a 24-hour, 7-day basis as required.
• Plan, coordinate, supervise, and actively participate in commercial snow and ice control operations.
• Operate commercial snow-removal equipment including snowplows, loaders, tractors, skid steers, salt spreaders, and related equipment used to maintain institutional roadways, commercial parking lots, sidewalks, and pedestrian areas.
• Coordinate snow and ice operations across District campuses to ensure parking lots, roadways, building entrances, sidewalks, and emergency access routes are safely maintained and ready for school operations.
• Assist in planning and directing athletic field maintenance, including seasonal operations, agronomic goals, and coordination with athletic and related departments.
• Provide technical guidance and training to department personnel as appropriate.
• Perform other duties as assigned by the Director of Facilities & Technology.

Preferred qualifications include:

• Five or more years of progressively responsible experience in facilities management, building maintenance, construction, or operations.
• Previous supervisory experience, preferably involving custodial and/or maintenance personnel.
• Strong working knowledge of HVAC, plumbing, electrical, mechanical, boiler, building automation/BMS/BAS, and life-safety systems.
• Demonstrated ability to utilize BMS/BAS systems to evaluate building conditions, troubleshoot HVAC and mechanical problems, respond to alarms, and assist in coordinating corrective action.
• Experience managing contractors, vendors, construction projects, and capital improvement projects.
• Comprehensive knowledge of construction methods and the ability to read and interpret plans, drawings, specifications, and cost estimates.
• Ability to identify building and mechanical deficiencies, evaluate possible solutions, establish priorities, and coordinate repairs.
• Demonstrated experience operating commercial snow-removal equipment, including plow trucks and heavy equipment.
• Experience coordinating snow and ice removal for commercial parking lots, institutional facilities, municipal properties, or school campuses is strongly preferred.
• Ability and willingness to personally participate in snow and ice operations during overnight, early-morning, weekend, and holiday weather events.
• Proficiency with Microsoft Office, computerized maintenance management systems (CMMS), building management systems, and related facilities technology.
• Strong organizational, communication, problem-solving, and interpersonal skills.
• Ability to work independently, exercise sound judgment, and effectively prioritize multiple facilities-related needs.
• Valid Connecticut driver's license.

Physical requirements include the ability to perform both administrative and hands-on facilities work. The employee must be able to work indoors and outdoors in varying weather conditions; climb ladders; access mechanical spaces; operate vehicles and equipment; and lift, carry, push, or move materials and equipment associated with facilities operations.

The position also requires the ability to respond to emergency situations and participate in snow and ice operations during evenings, overnight hours, weekends, holidays, and other times outside the normal work schedule.

Terms of employment include a full-time, 12-month position, 40 hours per week. Working hours may include both day and evening schedules and may be modified based upon District operational needs. The position requires availability for emergency call-ins, weather events, snow and ice operations, and other circumstances requiring facilities response outside normal working hours. Salary and benefits will be provided in accordance with District policy.

Reports to Director of Facilities & Technology Region 18 School District - Assistant Director of Facilities