Accounting Specialist

Job Description

Job Description

We are looking for an Accounting Specialist to support our client in North Kingstown, Rhode Island. This position focuses on maintaining accurate billing, payment processing, and purchasing records while helping ensure financial transactions are completed in a timely and compliant manner. The ideal candidate brings strong attention to detail, sound judgment when resolving discrepancies, and experience working across both payables and receivables functions.

Responsibilities:

• Generate and issue invoices for multiple revenue streams, ensuring billing records are complete and submitted accurately.

• Reconcile account activity by comparing statements, transactions, and supporting documentation to confirm accuracy.

• Research payment or account issues and take appropriate corrective action, including processing adjustments or coordinating payment holds when needed.

• Examine purchase requests for correctness, required details, and authorization before creating purchase orders for vendors.

• Prepare and distribute purchase orders in alignment with procurement and accounting procedures.

• Review vendor billing documents for accuracy, completeness, and proper coding prior to payment processing.

• Set up and process disbursements through approved payment methods such as checks, wires, or electronic payment platforms.

• Maintain organized financial records and enter accounting data accurately to support reporting and audit readiness.

• Experience supporting accounts payable and accounts receivable activities in an accounting or finance role.
• Proficiency with QuickBooks and general accounting software applications.
• Strong data entry skills with a high level of accuracy and attention to detail.
• Background in invoice review, invoice processing, and payment coordination.
• Ability to reconcile transactions and identify inconsistencies across financial records.
• Effective problem-solving skills for investigating and resolving account discrepancies.
• Ability to manage multiple priorities while meeting deadlines in a structured office environment.